Payroll Specialist
Payroll Specialist
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Job Description
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The Supreme Court of Ohio is seeking to fill the position of Payroll Specialist. The Payroll Specialist supports the Payroll and Human Resources Administrator in aligning payroll and leave functions with the Courts objectives. This role focuses on providing highlevel customer service and coordinates monitors and performs a variety of administrative payroll and human resources activities for the Supreme Court of Ohio and its affiliate courts and divisions.
What you will do:
Payroll Processing Serves as primary backup for payroll processing for over 1500 Supreme Court staff judges retired assigned judges and court personnel throughout the State encompassing three distinct pay cycles. Assists with providing support to staff and affiliated agencies and local/state courts for payroll and HR inquires.
Employee Transactions Assists with new hires retirements resignations terminations and benefit administration for all Justice Chambers Affiliated Offices judges clerk of courts and court of appeals staff including processing of prior service and leave separation procedures.
Report Preparation Prepares queries or reports using spreadsheets databases or other tools to track payroll and HR information. Assists with independent contractor reporting and all required paperwork for OPERS. Processes reports to supply to local/state courts for tracking of leave balances. Ensures accuracy and reports any inconsistencies immediately for adjustments.
Compensation Review Serves as primary reviewer for annual compensation projects.
New Judge Orientation: Assists with annual new judge orientation to include tracking of new hire paperwork and other documents.
Documentation Initiate distribute track and audit PAFs and EDCFs. Maintain and update all payroll and related tracking sheets. Assists with documentation for the annual payroll audit. Maintain updated job aids for payroll related forms on the Courts Intranet. Maintain an active roster for the Clerk of Courts and Courts of Appeals contact information.
Leaves and ADA Contact Serves as the primary point of contact for employees regarding leaves of absence and accommodations requests. Provides instruction and guidance on processes policies paperwork time management and more. Manages the review approval and correspondence process in collaboration with HR Office leadership.
Leave Tracking Assists in setting up leave cases in UKG tracking and updating OAKS as necessary. Responsible for running leave balance reports for Court of Appeals for distribution every other week and reporting any discrepancies to supervisor. Provides assistance as necessary during annual leave conversion.
Workers Compensation Serve as the liaison for employees with the Supreme Courts workers compensation vendor. Monitors workers compensation cases with the vendor and serves as the main point of contact regarding issues updates etc.
File Management: Perform HR file management activities related to physical files and digital files in OnBase in collaboration with the Employment Specialist.
Administrative Tasks Performs various administrative duties including drafting correspondence and reports answering and triaging HR Department phone calls manage department mail and respond to inquiries including employment verifications.
Department Support Crosstrain with the Employment Specialist and the Benefits and Employee Development Specialist; provide backup as needed.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible fulltime and parttime employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems such as OPERS STRS SERS and HPRS&Optional Deferred Compensation Ohio Deferred Compensation
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Application Process
This position reports to the Payroll and Human Resources Administrator. The salary range for this position which is commensurate with experience is $65000.00 $73299.20.
Formal consideration of interested applicants responding to this job announcement will begin April 7 2025 and will continue until the position is filled. To be considered for this position candidates must apply online at www.careers.ohio or deliver an application by April 13 2025 to the Supreme Court of Ohio 65 S. Front St. Columbus OH 43215 and attach or enclose all of the following:
1. Complete application
2. Supplemental questions
3. Resume or CV
4. Cover letter
Only completed applications will be considered. In response to your application this system will send you a confirmation email. Interviews will be scheduled as soon as practical. We will contact you if you are selected for an interview. Please do not duplicate your application and please no phone inquiries.
Supplemental Information:
Position is eligible to work remotely: This position may elect to work one remote day per week or receive a commuter stipend each paycheck. Remote work is with supervisor approval.
AtWill Employment
The Supreme Court of Ohio is an atwill employer that seeks to attract employ and retain highly skilled and motivated individuals attempts to maintain staff continuity for the efficiency of its operation and desires to foster and maintain an ethical professional and impartial work environment. Pursuant to Adm. P. 4 (AtWill Employment) no person shall be offered or denied a position of employment with the Court and no employee shall have the employees employment terminated based solely upon political party affiliation political activity permitted under Adm. P. 17 (Employee Code of Ethics) or other partisan considerations. Further no employee shall have the employees employment terminated with or without cause unless upon the concurrence of a majority of the Court.
The Supreme Court of Ohio is an equal employment opportunity employer that supports an alcohol and drugfree and a weapon and violencefree work environment.
Background Check Information:
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration
What were looking for:
Requires a bachelors degree or equivalent in HR or related field.
A minimum of three years of professional experience with a focus in the human resources field. Experience in payroll is required. Experience in leave management is preferred.
HR Knowledge Familiar with business human resources public administration employment laws rules policies and customer service techniques.
HR Systems Experience with HRIS and timekeeping systems including system integration to support the organization. PeopleSoft and Kronos experience is a plus.
Payroll Knowledge Knowledge of state and federal laws rules procedures and standards governing payroll practices preferred.
Microsoft Office Proficiency in Word Excel PowerPoint and related applications.
Customer Service Works with customers to assess their needs provide information or assistance resolve their problems or satisfy their expectations.
Interpersonal Skills Treats others with courtesy sensitivity and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Communication Demonstrates exceptional communication skills both verbal and written with the ability to convey information clearly and effectively.
Independence and Teamwork Ability to work independently or part of a team.
Time Management Ability to prioritize tasks effectively meet deadlines and adjust to changing demands.
Attention to Detail Ability to be efficient organized and exhibit a high level of attention to detail to create a work product with a minimum number of errors.
Problem Solving Ability to troubleshoot think critically and solve issues independently.
Innovation & Creativity Ability to develop unique solutions.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
