Event Manager mid-level public sector focus
Event Manager mid-level public sector focus
Posted on :
05-04-2025
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1 Vacancy
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Job Description
Introduction
Arctik is a Brusselsbased communication agency that puts sustainability first. We provide a broad range of communication services to European clients who focus on environmental and climate issues circular economy and sustainable development.
We are part of the leading science and innovation consultancy Technopolis Group.
We are part of the leading science and innovation consultancy Technopolis Group.
About this job
We are looking for a skilled and proactiveEvent Manager to join our team. This midlevel position is ideal for someone with a passion for managing events excellent organisational skills and preferably with experience working in the public sector.
The Event Manager we are looking for will play a central role in planning and executing highquality events that exceed our clients expectations is a team player and at ease in sharing tasks and responsibilities delegating tasks and accompanying more junior colleagues when needed.
The Event Manager we are looking for will play a central role in planning and executing highquality events that exceed our clients expectations is a team player and at ease in sharing tasks and responsibilities delegating tasks and accompanying more junior colleagues when needed.
Your profile
- Experience:
- 34 years in event management preferably with a focus on public sector or sustainable events
- Skills:
- Strong project management and organisational skills (we do love a retroplanning well structured!
- Excellent communication and interpersonal abilities.
- Proficient in budgeting and cost management.
- Attention to detail and problemsolving mindset.
- Ability to work under pressure and meet tight deadlines.
- Passion for and knowledge of sustainable event management practices.
- Awareness of green certifications and ecofriendly options for venues materials and catering is a plus (otherwise well train you)
- Technical Proficiency:
- Familiarity with event management tools and platforms (e.g. Eventbrite Cvent).
- Experience with online event platforms (e.g. Zoom Microsoft Teams Webex Hopin) for hosting virtual or hybrid events.
- Ability to manage virtual event logistics including platform setup audience engagement features and technical troubleshooting during live events.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint).
- Other Requirements:
- Willingness to travel for onsite event management.
- Knowledge of public sector processes and regulations is a plus
Your responsibilities
- Event planning & coordination:
- Develop detailed project plans timelines and budgets for public sector events including workshops meetings and annual conferences.
- Coordinate with clients to understand their needs and ensure objectives are met.
- Manage event logistics including venue selection catering AV setup and transportation.
- Act as the primary contact for suppliers participants and internal teams throughout the event lifecycle.
- Sustainability focus:
- Incorporate sustainable practices into event planning and such as minimising waste choosing ecofriendly suppliers and promoting energyefficient solutions.
- Collaborate with clients and stakeholders to align event strategies with sustainability goals and initiatives.
- Participants management:
- Coordinate all aspects of participant logistics including travel arrangements accommodations and internal transportation for workshops meetings and conferences.
- Develop and maintain a streamlined registration process ensuring accurate tracking of attendance and participant preferences.
- Provide clear and timely communication to participants addressing inquiries and sharing event details such as schedules directions and protocols.
- Ensure a seamless onsite experience by organising checkin managing badges and addressing participant needs promptly.
- Anticipate and resolve any logistical challenges to ensure participant satisfaction throughout the event lifecycle.
- & oversight:
- Supervise onsite event setup operations and teardown to ensure seamless delivery.
- Lead a team of event staff or contractors providing clear instructions and support.
- Troubleshoot any issues that arise during events with composure and efficiency.
- Postevent reporting:
- Collect and analyse feedback to assess the success of each event.
- Prepare comprehensive postevent reports and recommendations for improvement.
Our offer
Location: Brussels travel foreseen
Type of contract: fulltime permanent contract.
A range of benefits includingmeal vouchers ecocheques a private hospitalisation insurance and a pension scheme;
Our team:A positive and openminded international flexible working environment within a team of likeminded professionals in Brussels;
Salary: Competitive package based on experience
Type of contract: fulltime permanent contract.
A range of benefits includingmeal vouchers ecocheques a private hospitalisation insurance and a pension scheme;
Our team:A positive and openminded international flexible working environment within a team of likeminded professionals in Brussels;
Salary: Competitive package based on experience
Interested Apply directly
Please apply directly on our website.
Applicants shouldhavetheEU citizenship or avalidwork permitto apply.
GDPR
Arctik is committed to protecting your privacy. We will always keep your personal data safe and will aim to comply with applicable data protection legislation including the EU General Data Protection Regulation 2016/679 and the Belgian Data Privacy Act of 8 December 1992 (FR/NL). We do not store CVs of rejected job applicants unless the individual has given us their consent.
Applicants shouldhavetheEU citizenship or avalidwork permitto apply.
GDPR
Arctik is committed to protecting your privacy. We will always keep your personal data safe and will aim to comply with applicable data protection legislation including the EU General Data Protection Regulation 2016/679 and the Belgian Data Privacy Act of 8 December 1992 (FR/NL). We do not store CVs of rejected job applicants unless the individual has given us their consent.
About us
Technopolis Group started as a consultancy firm for the evaluation of science technology and innovation. While evaluation is still at the core of our company we have over the years built up the knowhow to support decision making on a broad range of topics. Our experts provide strategy and foresight manage networks and provide project management support for even the most complex projects. We are acquainted with a wide range of quantitative methods and deliver advanced data analytics that is ahead of the curve. We evaluate policies evaluate their impact and communicate them effectively to experts and the broader public. We never settle for outofthebox solutions but work with our clients to find the approach that best fits their needs.
We work with decisionmakers in different levels and fields from international institutions such as the European Commission and multilateral development banks to regional and local authorities. Our clients include universities and R&D centres network organisations such as business associations clusters and incubators as well as governments.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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