Coordinator Human Resources and Organization Development Executive Assistant

Job Summary: Responsible for providing administrative support to the Office of Human Resources (OHR). This position reports to the Vice President of human resources and organizational development.

Minimum Qualifications:

Associates Degree and 3 years experience*
*or an equivalent combination of education and experience.

Licensing Requirements:

Hiring Range:$48182.00 $60227.00

Preferred Qualifications:

Experience with budgeting and PO requests
Knowledge of banner
Experience in human resources

Job Specific Task List:

• Coordinates administrative support to the Vice President. Maintains administrative workflow by providing complex specialized administrative support researching implementing cost reductions; developing reporting procedures; manages the executives schedule; schedules meetings and makes necessary arrangements; oversees the VPs arrangements and expenses; disseminates communications on behalf of the VP; travels to different HACC locations as needed. Essential
• Manages office clerical reception operations; handles customer inquiries; processes address changes and maintenance for employees and student workers; serves as contact for employment verifications; maintains employee bulletin boards throughout the college including retention schedule; maintains the Ask HR resource account ensuring timely response within two business days; maintains emeriti email accounts prepares notices of emeriti status per approval by the Board of Trustees. Essential
• Assist Vice Presidents HR leaders and departments including Employee relations Organizational Development Talent Acquisition Benefits HRIS and general human resources by crosstraining and performing assigned tasks in each department; research analyze and recommend solutions; provide administrative support; lead and assist in special projects. Essential
• Facilitates interdepartmental communications between internal and external parties; maintains a thorough understanding of departmental goals assist VP in monitoring strategic plan processes procedures and policies; assists with the development writing and updating of policies procedures methods and guidelines; assists with coordinating department activities relaying communications and providing related support. Essential
• Prepares and processes confidential documents oversees records and confidential files and documentation related finance accounting payroll or personnel issues and tracking confidential employee documentation; develops and prepares appropriate documents and forms to assist with maintenance and purchase requests. maintains records. Essential
• Attends and records minutes at meetings of the Board of Trustees Human Resources Committee College Compensation Advisory Committee (CCAC) and other committees and task forces as assigned. Essential
• Performs budget preparation including reviewing previous years expenditures and estimating financial needs and new or updated OHROD programs; monitors spending reallocates funds; monitors budgets with the directors. Coordinates purchases pays invoices; maintains accurate records; assists in preparations of capital and operating budget. Essential
• Coordinates development and completion of the surveys data collection special projects and serves to preserve records and manage digital content. Essential
• Responsible for coordinating student employment in collaboration with student affairs and payroll. Recruits develops and manages student employees in the division. Essential
• Assists all OHROD departments as needed including performing benefits reconciliation work auditing data within Banner Cornerstone Streamlink/bswift and healthcare insurance records; assists with onboarding new OHR employees by ordering business cards and name tags; processes electronic personnel action forms (EPAFs) for student workers. Essential
• Promote support and develop equity inclusion and belonging in all OHROD efforts to create a welcoming and inclusive workplace culture. Essential
• Maintains professional knowledge base and seek opportunities to enhance skills and abilities through professional development; seek new areas of responsibility and perform new tasks; recommend process improvements. Essential (Essential)
• Performs other duties as assigned. (Standard)

Job Type: Full Time 12 Month

If part time hours per week: N/A

About Us: www.hacc

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect collegiality and equitymindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growthminded believing that each of us is capable of learning developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.