Position Title:

Position Type:

Hiring Range:

$59.09 per hour

Pay Frequency:

POSITION PURPOSE

The Law Finance department is responsible for all aspects of law school financial management and operations (excluding fund investing). This includes policy and procedure financial analysis budgeting forecasting reporting accounts payable and receivable and procurement. The Director of Law Finance oversees the law schools finances as well as the daily operations of the department. The Director is also responsible for working with the Senior Assistant Dean for Finance & Administration on all financial planning and analysis for the law school. This is a fulltime position reporting to the Senior Assistant Dean for Finance & Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Management

• Function as the Law Schools financial controller to monitor and manage operational expenses.
• Review develop and implement financial policies and procedures for the Law School.
• Monitor and evaluate spending trends project cash flow for over 200 funds to include operating endowed income restricted gift and student organization funds.
• Collaborate with school senior administration develop multiyear financial forecasts.
• Develop and manage the Law Schools annual budget to include trend analysis supporting documentation for new funds requests and development of presentations for senior administrators.
• Provide Guidance to department managers on preparing annual budget and track monthly financial activity.
• Actively partner with school senior administration develop monitor and adjust annual operating endowed income and restricted gift budgets.
• Oversee expenditures and provide detailed expenditure and balance reports for over 70 faculty support budgets.
• Negotiate and/or provide guidance to others with the negotiation of Law School contracts.
• Advise Law Student Organizations on compliance with university administrative and financial procedures. Provide support for budgeting process accounts payable and risk management procedures.
• Partner with University Finance Office to reconcile transactions between various University accounting systems and WorkDay accounting system. Perform special assessments and audits as needed. Identify and facilitate data and gift corrections.
• Develop assess and continuously improve systems and processes to achieve greater efficiencies and improve internal controls. Design and provide training on new financial systems.
  

Operations

• Control and supervise the Law Schools accounts payable accounts receivable and purchasing functions on a daily basis.
• Assist Law School students faculty and staff with contract drafting and review and interface with the General Counsels Office.
• Analyze and review all Law School contracts and interface with University Risk Management Office for compliance with Law School and University requirements.
• Oversee performance of contracts for services and maintenance to include start/end dates and payment dates and amounts.
• Assist Law School staff and faculty and Law Student Organizations with event planning with regard to contracts compliance and set up of payment processing.
• Ensure updating of department website and other materials.

Reporting

• Gather and analyze data and maintain financial records in support of the annual ABA accreditation report and US News statistical survey.
• Ensure financial reporting and processes are in accordance with ABA and US News requirements.
• Develop and distribute monthly budget reports for departments and faculty members.
• Develop and discuss financial reports for overall Law School with Dean and senior administrators.
• Generate user specific financial reports for the Law School by interfacing data from Workday and Access databases.
• Produce financial reporting for grant applications donor gift reporting and events.
• Develop ad hoc reports and analyses as needed.

Building Management

• Manage the Law School building (Charney Hall).
• Manage and maintain buildings access control system (Salto) and policies for all building constituents visitors and nonSCU affiliates.
• Assist with access control requests and lock issues. Triage and resolve issues and work closely with University Operations and Access Card Office when necessary.
• Oversee the receipt and resolution of facilities service requests and projects for the Law School building.
• Direct the hiring of independent contractors for repairs and completion of new projects.
• Oversee the sourcing and purchasing of building furniture.
• Manage the relocation of faculty and staff to different offices.
• Work closely with University Facilities department to ensure that projects are completed accurately and in a timely manner.

Training & Communications

• Develop and implement a comprehensive financial and WorkDay training programs for law school staff.
• Serve as information resource to Law School students faculty and staff.
• Liaison with Provosts Office Budget Office and the Accounting and Finance Offices for the University regarding financial matters and policies.
• Prepare and communicate performance evaluations.
• Provides guidance to Law Finance department.

Other Duties

• Administer other projects or duties as assigned to support the evolving needs of the University Law School and Law Finance Department.

WORK DIRECTION

• Reports to the Senior Assistant Dean of Finance & Administration.
• Supervises Law Finance Office Department staff including student employees.

QUALIFICATIONS

Education and Experience

• Bachelors degree required MBA or CPA preferred.
• Minimum eight years work experience in accounting and finance required preferably in a higher education setting.

Knowledge Skills and Abilities

• Demonstrated expertise with standard office software including Excel and Access; experience with Workday and webpublishing strongly preferred.
• Demonstrated experience working in a teambased collaborative environment.
• Appreciation for the vision mission and values of Santa Clara University and the School of Law.
• Demonstrated expertise in financial management budgeting and accounting.
• Strong analytical and problemsolving skills required.
• Strong customer service orientation with excellent interpersonal and verbal/written communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to handle multiple projects with frequent interruptions to prioritize among multiple tasks and meet deadlines in a fastpaced environment.
• Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

General Guidelines

• Recommends initiatives and implements changes to improve quality and services.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Maintains contact with customers and solicits feedback for improved services.
• Maximizes productivity through use of appropriate tools planned training and performance initiatives.
• Prepares progress reports; informs supervisor of project status; and deviation from goals.
• Ensures completeness accuracy and timeliness of all operational functions.
• Develops and implements guidelines to support the functions of the unit.

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act as amended the California Fair Employment & Housing Act and all other applicable laws SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill experience education or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in or outofstate locations.
• May be required to occasionally travel to outside customers vendors or suppliers.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws regulations and executive orders regarding nondiscrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies see Statement

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID19 as the vaccination and boosters are safe effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at Information about Section 504 and the ADA Coordinator can be found at Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at. The report includes the type of crime venue and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources andand request to speak to Indu Ahluwalia by phone ator by email at