IP Patent Specialist

This is a billable position requiring accurate and timely submission of matters attributable to billable hours. Other responsibilities include a variety of IPrelated administrative tasks. Importantly this position requires proactively completing tasks and following through with the speedy resolution of issues with minimal supervision including the ability to meet deadlines under very tight time constraints and other demands.

PATENT PROSECUTION

• Responsible for daily tracking and clearance of patent prosecution docket for both foreign and domestic matters ensuring all statutory and nonstatutory deadlines are met without fail and providing timely reminders to attorneys and patent agents regarding upcoming deadlines as needed.

• Prepare and file documents such as issue fees responses amendments provisional and nonprovisional utility national stage and design applications PCT applications information disclosure statements declarations statements of use and extensions in compliance with USPTO guidelines and reporting filings to clients.

• Prepare formal documents for review including declarations powers of attorney and assignments for by the applicant or inventor.

• Coordinate filing of sequence listings and formal drawings prepared by outside vendors.

• Confirm the status of patent and trademark cases with the U.S. Patent and Trademark Office.

• Review face and claims of Letters Patent for accuracy.

• Prepare responses to notices (missing parts office actions disclosure statements etc..

• Prepare Notice of Allowance checklists for attorney review.

• Prepare and file Information Disclosure Statements and maintain prior art reference spreadsheets and tracking documents.

ADMINISTRATIVE

• Act as an advocate for the IP team. This position supports the IP team by identifying and proposing innovative solutions to any IP or firmwide areas for improvement and then following through on associated action items to completion.

• Review and submission of IPrelated thirdparty invoices and USPTO deposit account fees.

• Maintain tracking documents for client portfolios to indicate priority and subjectmatterrelated applications including monitoring pending claims across global patent portfolios and coordinating crossciting of prior art references.

• Assist with researching issues relating to monthly client billing such as client inquiries estimates budget tracking or invoice discrepancies.

• Work directly with the Billing Department to apply fixedfee patent prosecution schedules to monthly proformas.

• Other duties and projects as assigned.

FIRM KNOWLEDGE

• All members of the firm are encouraged to participate in our Responsible Business program.

• Demonstrate knowledge of the firms culture practices business and structure.

• Demonstrate knowledge and adherence to basic firm policies procedures and processes.

INITIATIVE

• Take initiative beyond routine responsibility.

• Seek out and accept new responsibilities.

• Seek development opportunities to enhance skills.

ACCOUNTABILITY

• Own mistakes and take corrective action.

• Meet work deadlines as assigned.

• Meet firm standards for attendance and punctuality.

• Meet deadlines for all required firm processes including timesheets time entry and other financial documentation.

• Proactive in completing tasks and following through with the resolution of issues with minimal supervision.

• Ability to meet deadlines under very tight time constraints and other demands.

• Billing experience including electronic billing preferred.

• Strong interpersonal skills and the ability to manage a small group of support staff.

• Excellent grammar spelling punctuation and written communication skills.

• Exceptional analytical and oral communication skills.

• Flexible attitude and the ability to deal well with changing assignments and priorities.

• Ability to multitask.

EDUCATION CERTIFICATIONS AND/OR EXPERIENCE

• Five 5 or more years of patent prosecution support experience required.

• Experience with the prosecution of biotechnology and pharmaceutical sector portfolios preferred.

• Bachelors degree required or equivalent combination of education and work experience.

In Boston core hours are Monday through Friday 9:00 a.m. 5:00 p.m. including one hour for lunch. Must be flexible for overtime.

In Washington DC the annualized salary range for this position is $92000 to $120000 depending on the candidates overall experience and other jobrelated factors permitted by law.

In Boston MA the annualized salary range for this position is $93000 to $122000 depending on the candidates overall experience and other jobrelated factors permitted by law.

In Houston TX the annualized salary range for this position is $85 000 to $111000 depending on the candidates overall experience and other jobrelated factors permitted by law.

In San Francisco CA the annualized salary range for this position is $103 000 to $135000 depending on the candidates overall experience and other jobrelated factors permitted by law.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected Veteran status or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact our Benefits Department at