Executive Assistant - Austin Industrial
Executive Assistant - Austin Industrial
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This role is responsible for handling various duties projects and tasks that will enable them to focus on operational strategy and customers. Responsible for calendar management daytoday administrative and office items coordinating and arranging travel plans preparing and editing presentations and reports event scheduling planning and coordinating while providing continuous support to executives.
Functional Areas of Responsibility:
- Calendar Management
- Travel Plans
- Meeting Conference and Event Planning
- Time Management
- Analytical
- Decision Making
- Confidentiality
- Marketing Support
- PowerPoint Development
Specific Duties and Responsibilities:
- Responsible for complex calendar management requiring interaction with internal and external stakeholders and staff to track support and coordinate all meetings ensuring time management is maintained.
- Oversee and process day to day administrative items including but not limited to expense reports department budgets invoice coding purchase and travel card coding office and break room supplies general building management and office events.
- Compose and edit letters memos reports and marketing materials such as brochures presentations and promotional items with attention to detail and brand consistency.
- Maintain daily professional communication with executives to develop and maintain familiarity with relevant projects with which the contacts are involved and develop working relationships with both internal and external individuals involved in each project.
- Plan and execute various sized meetings events conferences and marketing events to include registering scheduling catering set up clean up transcription and action item follow up.
- Participation in professional organizations and other meetings outside of normal working hours is required.
- Assist in coordination of marketing campaigns including email marketing social media advertising initiatives.
- Maintain organized files related to marketing projects campaigns and contacts ensuring easy access to information and efficient workflow.
- Handle confidential information with discretion and professionalism maintaining a high level of confidentiality at all times.
- Other duties as assigned.
Qualifications Required:
Education
- Associates Degree in general business accounting marketing or relevant field.
Experience
- Relevant experience in administrative or executive assistance.
- Relevant experience in event planning marketing and branding.
Employment Type
Full-Time
