Complaints Handling Management Specialist

Position : Complaints Handling Management Specialist

Location : San Antonio TX

Duration : 12 Months

Total Hours/week : 40.00

1^st Shift

Client: Medical Device Company

Job Category: Healthcare

Level Of Experience: MidLevel

Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)

Workdays/hours: M F 8am 5pm local time

Job Description:

Primary Responsibilities and Duties

• Manage the process of the complaint handling system including receipt of complaints from all sources (including Service Cases and Work Orders) and all in process steps including data entry.
• Routing the complaint to appropriate location for further evaluation.
• Entering of the complaint into the complaint handling system
• Checking for complaint accuracy and content correct information to process the complaint
• Provide training to personnel involved in overall complaint process as directed by management.
• Participates in all training classes including but not limited to product training regulatory training compliance training and any testing involved.
• Maintains annually competencies through training and documentation of training.
• Contact the customer or vendor for further information or follow up.
• Acknowledgement to the customer of receipt and status of the complaint if needed.
• Sample routing when applicable to the investigation site
• Interact with Health Care Workers consumers public and other professionals regarding their Quality concerns.
• Maintain customer relations via multiple means written verbal phone calls etc.
• Contact customers as needed to provide updates to outstanding quality issues.
• Review of complaint prior to closure for accuracy and appropriateness of the letter content as well as follow up acknowledgement notice if required.
• Triage customer escalations and escalate to the Business units for response and resolution as needed
• Perform history check on previously submitted complaints by customer to ensure that the customer is receiving an appropriate closing response.
• Ensure that the customer compliant complies with all relevant procedures
• Demonstrate technical competencies in mechanical clinical and functional in relation to all client products and areas.
• Remain current in product knowledge and any upgrades to complaint handling systems.
• Create and review closing letters for accuracy and to ensure right the firsttime approach to customer communications.
• Maintain expert knowledge level of the compliant handling system
• Provide feedback to management for compliant process improvement opportunities (e.g. complaints systems final letters escalations process etc...
• Provide training to peers as requested by management.
• Raise any escalated customer concerns to the next level of management.
• May perform other duties as required

KSA Requirements (Knowledge Skills and Abilities)

• Comprehensive knowledge of Quality System standards and regulations including 21 CFR 803 & 820 ISO 13485 and Canadian Regulations
• Ability to work with customers system administrators and clinicians
• Proven ability to maintain a professional demeanor when handling complex user issues and highpressure situations
• Expert level knowledge of the Complaints handling system
• Proven ability to multitask and seamlessly move between business unit platforms.
• Ability to take ownership and think independently with minimal supervision
• General knowledge of producing metrics and building reports.
• Strong analytical deductive reasoning and listening skills
• Must be able to communicate precisely and accurately to all levels of the organization
• Strong interpersonal skills
• Strong Project management skills
• Demonstrated aptitude for identifying creative solutions to complex customer issues ability to think outside the box
• Excellent time management and multitasking skills
• Excellent written and verbal communication skills
• Works well in a team environment
• Strong personal commitment to quality customer service and patient safety
• Business and computer skills
• Must be motivated selfdirected and able to work with minimal supervision.

Education/Degree:

• Education/Degree: Life Science Nursing Medical Clinical Scientific or another relevant field.
• In lieu of degree: Combination of Educations and Experience is considered Experience (in years)
• Minimum 1 years of experience with medical terminology Nursing Clinical or laboratory knowledge and familiarity with client products
• Minimum 2 years of experience in the complaint handling medical device industry customer relations complaint trending FDA/ISO regulations.