Virtual Assistant
Virtual Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Virtual Administrator
Job Overview:
As a Virtual Administrator you will assist the Operations Manager by handling various administrative tasks pulling key reports helping with task conversions and ensuring smooth operations to support business performance.
Key Responsibilities:
1. Reporting Support
- Pull and prep weekly time reports and highlight key client issues.
- Update and manage balance load reports for bookkeeping and tax teams.
- Prepare reports for meetings with the Chief Executive Council (CEC).
- Prepare Time under Budget (TUB) reports and analyze discrepancies.
- Prepare profitability analysis
2. Billing
- Ensure billing information is accurate and aligned with reports.
- Help track discrepancies or issues related to billing.
3. International Bokkeeping Team Folder Conversion
- Help organize and move files for the international bookkeeping team creating shortcuts for easy access.
4. Assist with Task Conversion in Financial Cents (FC)
- Convert and manage tasks for both the tax and bookkeeping teams in Financial Cents (FC) our workflow management software.
5. Closing Out Tasks
- Review and close out tasks with the Operations Manager.
- Identify and address any delayed or incomplete tasks.
Skills and Qualifications:
- Strong organizational and timemanagement skills.
- Attention to detail and accuracy in reports and tasks.
- Advanced Excel skills for data management.
- Strong written and verbal communication skills.
- Ability to work independently remotely and adapt to a fastpaced environment.
- Previous experience as a Virtual Assistant.
Employment Type
Full Time
