Administrator
Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Employment type: Contract
Contract duration: Until April 2025
Hours: 40 hrs/week office hours
Location: Berkeley CA
Position Overview
Responsible for providing a wide range of administrative support services for researchers and staff and supporting programs within the department. Under the guidance of the work lead this role involves serving as a point of contact for the programs administrative support matters through planning organization prioritization and timely of tasks. This position is eligible for a hybrid work schedule with three days per week expected onsite. Additional onsite days may be required depending on business needs.
Responsibilities
- Under the guidance of the work lead provide administrative support for departmental and divisional activities.
- Work as part of a team to coordinate logistics for events such as formal reviews workshops small conferences and program/technical meetings ensuring compliance with applicable policies and procedures.
- Serve as a specialist in Travel Events Publications and Procurement providing regular training updates and maintaining desk guides for processes.
- Assist research and operational staff with workspace planning maintenance and inventory tracking.
- Prepare for new employees affiliates visitors and guests by completing online request forms and tracking for completeness. Establish and maintain effective tracking systems.
- Collaborate with researchers and administrative staff to create and maintain work process templates forms and lobby boards.
Qualifications
- A minimum of 4 years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in research academic or large/complex organization or a combination thereof.
- Demonstrated experience working collaboratively as a team player.
- Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism discretion and confidentiality
- Effective customer service skills and ability to work with all levels of staff in a diverse environment.
- Experience utilizing highlevel organizational skills to initiate prioritize track and follow through on responsibilities and manage competing assignments.
- Demonstrated computer knowledge and aptitude for learning new technologies and software.
- Excellent timemanagement and taskmanagement skills.
- Ability to establish and maintain cooperative working relationships at all levels both internally and externally.
- Experience in planning reporting and coordinating large activities.
- Excellent written communication skills including the ability to edit a variety of documents for grammar syntax style and clarity.
- Ability to leverage business and technology systems (e.g. MS Office Suite Google Suite Smartsheet Adobe Acrobat) to enhance business organization and communication.
- Attention to detail and reliable followthrough.
Required Experience:
Senior IC
Employment Type
Contract
