Administrative Support Energy Decarbonization Industry
Administrative Support Energy Decarbonization Industry
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Job Description
We are seeking a highly organized and proactive Admin Support for Energy and Decarbonization Department to assist the Team in managing energy procurement for our international consortium. The successful candidate will provide critical administrative support assist with data management coordinate energy procurement activities and ensure smooth communication and reporting. This role is ideal for someone with a keen eye for detail and strong communication skills eager to contribute to an essential function in the energy management field.
Key Responsibilities
Administrative Support:
- Provide administrative support to the Energy & Decarbonization Team in daytoday activities including scheduling meetings managing calendars and preparing meeting agendas.
- Maintain and organize procurement files energyrelated documentation and reports.
- Coordinate travel arrangements for the Energy and Decarbonization team members as require
Data Management and Reporting:
- Assist with the preparation of energy procurement reports market analysis and energy usage tracking.
- Follow up and reporting of emission allowances.
- Manage data entry related to energy contracts renewals and pricing schedules.
- Help maintain and update databases with energy procurement metrics forecasts and financial data.
- Prepare presentation materials and data visualizations to support procurement discussions and Excom meetings.
Procurement Coordination:
- Assist in preparing and reviewing Request for Proposals (RFPs) contracts and supplier agreements.
- Track and follow up on procurement activities ensuring timelines are adhered to and suppliers are delivering as per agreements.
Project Support:
- Support the Energy Manager in monitoring energy consumption and procurement performance across the consortium.
- Coordinate with internal teams to gather relevant data and provide insights into energy consumption patterns market trends and price forecasts.
- Assist in managing energy audits market assessments and regulatory compliance documentation.
General Administrative Duties:
- Handle invoicing budget tracking and payment processing related to energy and decarbonization team activities.
- Organize energy procurementrelated events conferences or workshops.
- Provide general administrative support as needed to ensure the efficient functioning of the energy procurement team.
Qualifications :
- Proven experience in administrative support preferably in energy procurement or related industries.
- Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel Word PowerPoint) and familiarity with energy procurement software or databases is a plus.
- Attention to detail and accuracy in data management and reporting.
- Ability to work independently and as part of a team in a fastpaced global environment.
- Fluency in English Dutch and French; proficiency in additional languages is an advantage especially in the context of international communications.
Additional Information :
- A fulltime open ended contract and a competitive salary package with fringe benefits (car bonus group insurance medical insurance meal vouchers ....
- Flexible working hours including the opportunity of working from home
- You will be working in a challenging and growing international environment;
- We can offer training to (further) develop your skills and stimulate selfimprovement.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
