Executive Assistant

Our client PHL Capital Corp. (PHL) located in Surrey British Columbia is one of British Columbia s top providers of real estate focused investments and credit products. Are you ready to join a selfmotivated team at the forefront of innovation PHL is a company that is growing at a significant pace and is on the lookout for talented individuals to fill multiple key roles in administration marketing and lending. As PHL continues to enlarge their operations they are seeking passionate professionals who are eager to contribute to their success story. If youre ready to thrive in a fastpaced environment and make a meaningful impact we want to hear from you!

PHL s success is built on strong relationships risk management and core values of trust professionalism and exceptional service. They have a great reputation for continually providing knowledge experience and value to everyone they represent. With PHL you will find the opportunity to work with a talented dedicated and fun group of people who are committed to supporting one another and providing highquality products to their clients.

They are currently looking to add an Executive Assistant to their team. As the successful candidate you will play a crucial role in supporting the CEO by overseeing daily operations and ensuring the seamless functioning of the executive office. Facilitating effective communication between the CEO and internal and external stakeholders comes naturally to you because you value building strong relationships. You are discrete professional and efficient and enjoy managing a wide range of administrative and executive support duties. Your positive disposition and pride in a job well done is contagious. You excel at inperson email and phone communication and can multitask and adapt with the best of them! PHL is known for having a positive respectful and collaborative work environment and they look forward to onboarding a new team member!

Responsibilities will include:

• Consults with the CEO throughout the day ensuring that all actionable tasks and objectives are effectively tracked and executed. Determines issues of priority and flags urgent situations.
  
• Organizes and directs the CEOs calendar including scheduling meetings appointments meal & event reservations and travel arrangements.
  
• Manages the CEOs email correspondence including drafting messages and demonstrating skillful inbox and folder organization.
  
• Serves as the primary point of contact between the CEO and internal teams external partners clients and other stakeholders. Handles correspondence emails and phone calls promptly and professionally.
  
• Ensures that the CEO is well prepared for all engagements. Organizes prepares and compiles accurate briefing materials.
  
• Coordinates prepares uploads and distributes materials for meetings including agendas presentations and minutes. Attend meetings take notes and follow up on action items as necessary.
  
• Composes proofreads and/or edits various forms of draft correspondence for CEO review according to company standards and preferences.
  
• Manages processes and the flow of information by screening and prioritizing incoming demands.
  
• Arranges domestic and international travel for the CEO senior leadership team and others as needed including flights accommodation and ground transportation. Ensure travel itineraries are wellplanned communicated and updated as needed.
  
• Completes small jobs or tasks outside of the office related to the CEO s administrative or personal needs.
  
• Other duties as assigned.
  

• Postsecondary education in Business Administration or equivalent required;
  
• Minimum 5 years previous experience supporting Clevel executives or equivalent role required;
  
• Strong computer proficiency in Microsoft Office is required. Proficiency in Adobe (for use primarily with PDFs) DocuSign Gsuite is considered an asset.
  
• Excellent organizational and timemanagement skills with the ability to multitask stay organized and prioritize effectively in a fastpaced environment.
  
• Strong communication and interpersonal skills with a high level of professionalism positivity and discretion.
  
• Selfdirected and able to work effectively independently and in a team setting.
  
• Exceptional attention to detail and accuracy.
  
• Manages sensitive information discreetly ensuring ongoing confidentiality is maintained.
  
• Demonstrates flexibility and adaptability in response to shifting priorities and deadlines.
  

This is a fulltime office position (Monday to Friday 9:005:00pm with periodic overtime) that is accompanied by an excellent total compensation package. The base salary range for this position is $70000 to $85000 per annum based on experience with full benefits as a part of the competitive total rewards package.

We look forward to hearing from you and getting the conversation going.