Senior Assistant (General Admin Support)

Senior Assistant (General Admin Support)

• Working Location: Uedem, Germany
  
• Security Clearance: NATO Secret
  
• Language: High proficiency level in English language
  

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

Vocational training/education and experience in a relevant discipline with post-related experience: demonstrated "hands-on" and practical experience in relevant areas and processes/policies: Administration, HR, IKM and Training Coordination

Demonstrated ability to work independently within the four areas as well as with any other area related hereto as needed

Experience in performing a broad range of work, sometimes complex and non-routine, in different fields

Good knowledge and experience of using MS Office applications specifically Excel and Word

Knowledge and hands-on experience with SharePoint

Experience in activities which involve the provision of administrative assistance to compile, verify, record and process forms and documents, in accordance with NCI Agency directive/guidance

Experience in the preparation of correspondence, proofreading material for accuracy, compiling material for publication and performing other related administrative duties

Prior experience of supporting a performance management process

Experience using and administrating MS SharePoint

Knowledge of NATO HR policies

Prior experience of working in an international environment comprising both military and civilian elements

Provide Administrative, HR, IKM and Training Coordination support to CSU Uedem Commander, EXO and CSU staff

Work under the direction of the Staff Officer (EXO)

Provide administrative support to the Commander

Create and record documents related to CSU activities

Take minutes of CSU meetings and deal with the administration of the weekly reports and orders

Coordinate all visitor requests to CSU Uedem, including support for VIP visitor events. Ensuring that all visitors meet the CAOCs entry requirements

Provides HR support to the Commander

The responsibility for the maintenance of the CSU Personnel Database. Ensuring that all data is entered correctly and in line with the NCI Agency directive/guidance

Overseeing in/out-processing of all CSU personnel

Support and coordinate with HR on a range of subjects such as contract and security clearance renewals, annual leave reporting and other related duties

Support with the Performance Management process

Support Unit staff members in the travel administration process. Processing Travel Requests and monitoring the travel arrangements. Submission of Travel Order Amendments, if required

Develop and monitor a local travel plan for planning and

execution purposes

Resolve emerging travel issues, if required

Provide local coordination, support and execution of all training requirements for the Unit personnel (including on-site training, if required)

Support the Commander in planning the training requirements for the Unit

Provide bidding inputs for NATO trainings at NCI Agency Academy Oeiras & NATO School Oberammergau and for the commercial trainings, as per Commander direction

Manage and update training requirements on the NCI Agency Corporate Academy SharePoint Site

Coordination with NCI Agency Corporate Academy SharePoint Site on allocation of seats, training requirements, and training-related budget issues

Create & process Purchase Requests & Purchase Orders in EBA for external training requirements

Provide IKM support by performing alternate IKM officer duties for the CSU

Deputize for higher grade staff, if required

Performs other duties as may be required