Procurement Administrator

The primary responsibility of this position is to administer purchase orders, process GRNs and assist with general procurement. This position will also act as a backup for the Material Buyer in his/ her absence.

Skills :

• Procurement Administration
  • Process goods received notes for all bulk oil and meal deliveries.
  • Adjust due dates for commodity POs according to the Planning and Logistics.
  • Create purchase orders as per the MRP requirements determined by the demand plan.
  • Communicate approved purchase orders with suppliers and confirm relevant delivery dates.
  • Investigate all outstanding deliveries or documentation still not processed.
  • Responsible for coding and general ledger allocation of procurement costs.
  • Communicate and arrange for the return of rejected products to suppliers.
  • Manage the rejection process and finalize with the passing of a credit.
• Sourcing and Servicing
  • Requesting quotes for ad hoc purchase requests.
  • Present offers for approval, generate POs and arrange for payment.
  • Arrange for delivery or communicate special instructions where applicable.
• Supplier and Price Administration
  • Ensure all supplier information is up to date on the procurement system.
  • Investigate and resolve any queries on supplier accounts.
  • Request quality documentation for all new suppliers and keep records updated.
  • Ensure all supplier B-BBEE information is updated regularly for all supplies.
• Additional Support
  • Administrative support for Procurement Manager and Demand Planner.
  • Assist with ad hoc reporting as required by the Procurement Manager.
  • Communicating supplier non-conformances and following up with feedback.
  • Liaise between stores, logistics and suppliers for all procurement-related queries.