Accounting Assistant

The successful applicant will be assigned to our internal client who specializes in construction and maintenance in Australia.

Essential Job Functions:

• Raise jobs & quotes in job management system (Simpro) as well as other client dedicated systems (such as Promap) and confirming with clients that jobs or quotes have been raised.
  
• Liaising with clients to ensure job has been acknowledged and scheduled date confirmed via email or on client portal as required by Maintenance Coordinators or Supervisors.
  
• Raising purchase orders and work orders in the system as instructed by Maintenance Coordinator or Supervisors.
  
• First point of contact for answering telephones in the maintenance department to triage and redirect.
  
• Maintain records and paperwork for jobs as per SIMPRO attachment files.
  
• Ad hoc tasks as directed by the Maintenance Team Leader including general typing, scanning, filing administrative duties.
  

• Experience working with online job management systems such as Simpro, Workflowmax or Service M8.
  
• Willingness & ability to learn other management and compliance systems.
  
• Understanding of building and property maintenance works is a significant advantage. This includes both preventative and reactive maintenance.
  
• Advanced computer knowledge and management information systems.
  
• Excellent communication and interpersonal skills.
  
• Enthusiastic and can-do attitude.