Assistant Manager, Administration & Facilities

Thales is a global technology leader trusted by governments institutions and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space cybersecurity and digital identity were driven by a mission to build a future we can all trust.

• Minimum 1214 years of experience in core site administration and facilities management.
• Proven experience managing multi-tenanted commercial buildings and coordinating with landlords property management and maintenance teams.
• Oversee end-to-end office facilities management including administration operations vendor management annual/rate contracts and office maintenance.
• Manage soft services such as housekeeping physical security site security with understanding of CCTV systems access control systems and workplace upkeep.
• Understanding of Building infrastructure & back up source to provide non stop service to the site in regards of Electrical Water power redundancy Building Genset failures electrical panel failures Earthing etc.
• Manage critical infrastructure systems such as UPS VRV PAC Fire Alarm & Suppression Systems and WLD systems.
• Coordinate with Multi-Skilled Technicians (MSTs) and support teams to ensure 24x7 operational readiness for critical Electrical HVAC and IT infrastructure.
• Establish and maintain strong vendor relationships covering property management security systems plant services maintenance services office furniture and related facility operations.
• Manage employee transportation and parking facilities.
  • Manage endtoend employee transportation operations including vendor coordination routing rostering and service quality
  • Ensure safe timely and compliant transport services across shifts including night operations
  • Monitor transport utilization cost optimization audits and SLA adherence
  • Handle parking allocation and reallocation including communication during construction or operational changes
  • Coordinate with building to ensure parking discipline and safety compliance.
  • Drive continuous improvement through audits feedback and corrective actions
• Implement technology-driven solutions to improve site efficiencies monitor KPIs and ensure continuous improvement in facility operations.
• Drive innovation operational transformation process improvements and efficiency initiatives across administration and facilities functions.
• Ensure employee safety and workplace security by effectively handling incidents accidents complaints and medical emergencies.
• Ensure adherence to all statutory safety and organizational compliance requirements.
• Identify propose and implement cost optimization and savings initiatives at the site level.
• Collaborate with internal stakeholders and leadership teams to ensure seamless facilities operations and service delivery.
• Be flexible to work in shifts and provide support during emergencies or business-critical situations.
• Strong stakeholder and people management skills.
• Excellent problem-solving analytical and organizational abilities with a strong attention to detail.
• Exemplary behavior in regards with Business Ethics and patience levels.
• Strong team player with the ability to collaborate effectively across all organizational levels.
• Excellent interpersonal verbal and written communication skills.
• Ability to manage multiple priorities/
• Proficiency in Microsoft Office Outlook

At Thales were committed to fostering a workplace where respect trust collaboration and passion drive everything we do. Here youll feel empowered to bring your best self thrive in a supportive culture and love the work you do. Join us and be part of a team reimagining technology to create solutions that truly make a difference for a safer greener and more inclusive world.