Accounts and Operations Associate
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Job Summary
This is a high-ownership operations role at the core of a fast-growing export business.
You will work directly with the founder across accounts export documentation compliance client
coordination and operational execution. The role is ideal for someone organised detail-oriented and capable
of independently managing business-critical workflows. You will help us build the operational backbone of an
international pharma export company.
Key Responsibilities:
1. Accounts & Finance
Maintain books of accounts in Zoho Books invoices receipts expenses and bank reconciliation
Coordinate with CA for GST filings TDS returns audits and compliance submissions
Track receivables and follow up professionally with domestic and international clients
Coordinate foreign remittances and FIRC issuance with banking partners
Maintain eBRC documentation and support RoDTEP coordination
Prepare monthly MIS reports including P&L and cash flow snapshots
2. Export Operations & Compliance
Prepare and maintain export documentation:
Commercial invoices
Packing lists
Shipping bills
Certificates of Origin
COA and supporting compliance documents
Coordinate shipments with freight forwarders and courier partners (DHL/FedEx etc.)
Track AWBs delivery status and shipment exceptions
Maintain CRM hygiene in Zoho CRM
Support quotation preparation and order confirmation workflows
Coordinate internally with technical and dispatch teams to ensure timely execution
Coordinate international travel conference registrations visas hotels and itineraries
Maintain contracts NDAs certifications and operational documentation
Support execution for international pharma conferences across APAC and Europe
Requirements
13 years of experience in accounts export operations finance coordination or a similar role
Working knowledge of GST TDS export invoicing and basic compliance processes
Comfortable using Zoho Books Tally Excel or equivalent tools
Strong written English and professional communication skills
Highly organised with strong attention to detail
Ownership mindset ability to independently manage tasks and follow through
Benefits
Direct exposure to international business operations
High ownership and rapid learning from day one
Close working relationship with the founder and leadership team
Exposure to global pharma clients and export markets
Strong long-term growth path into Operations or Business Management roles
Required Skills:
of independently managing business-critical workflows. You will help us build the operational backbone of an international pharma export company. Key Responsibilities: 1. Accounts & Finance Maintain books of accounts in Zoho Books invoices receipts expenses and bank reconciliation Coordinate with CA for GST filings TDS returns audits and compliance submissions Track receivables and follow up professionally with domestic and international clients Coordinate foreign remittances and FIRC issuance with banking partners Maintain eBRC documentation and support RoDTEP coordination Prepare monthly MIS reports including P&L and cash flow snapshots 2. Export Operations & Compliance Prepare and maintain export documentation: Commercial invoices Packing lists Shipping bills Certificates of Origin COA and supporting compliance documents Coordinate shipments with freight forwarders and courier partners (DHL/FedEx etc.) Track AWBs delivery status and shipment exceptions Manage DGFT-related activities including IEC LUT renewals and export compliance 3. Client & Internal Coordination Maintain CRM hygiene in Zoho CRM Support quotation preparation and order confirmation workflows Coordinate internally with technical and dispatch teams to ensure timely execution Handle client communication related to order status dispatch and documentation 4. Founder & Administrative Support Coordinate international travel conference registrations visas hotels and itineraries Maintain contracts NDAs certifications and operational documentation Support execution for international pharma conferences across APAC and Europe
