Accounts Payable (AP Accounting) Specialist

Title: Accounts Payable Specialist

Reports to: General Accounting Team Leader

Direct Reports: none

Primary purpose: Responsible for executing the processing of international accounts payable transactions of various types and following different processes within the French and Luxembourg companies. It involves processing invoices reconciling statements ensuring timely payments to vendors maintaining accurate financial records and ensuring compliance with company policies and procedures collaborating with purchasers and internal stakeholders.

Key responsibilities:

Invoice Management:

• Review verify and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders or contracts and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.

Payment Processing:

• Prepare and process payments.
• Monitor payment schedules to ensure timely disbursements.
• Address payment inquiries from vendors and internal stakeholders.

Accounts Payable Management:

• Ensure the quality of master data for international accounts payable of various natures including accurate third parties records - identification banking information tax documents etc and system categorisations.
• Generate and maintain accounts payable aging reports and payment activity summaries.

Monthly & Yearly closing:

• Organise the activities to process invoices and payments and meet the closing timetable.
• Reconcile third parties statements and resolve outstanding balances or discrepancies.
• Support month-end and year-end closing by reconciling accounts payable records and providing information for required accruals for invoices not processed and adjustments for prepayments.

Vendor and Internal Communication:

• Serve as the primary contact for vendor inquiries regarding payments and account status.
• Collaborate with purchasers to resolve invoice disputes.

Compliance and Documentation:

• Maintain organized and accurate records of invoices payments and correspondence.
• Ensure compliance with company policies financial regulations and tax requirements (e.g. 1099 reporting).
• Support internal and external audits by providing requested documentation and information.

Professional skills/experience:

• Proven experience in accounts payable process with a minimum of 2 years of relevant experience. 
• Experience working for an international organisation and on a multi country scope.
• Understanding of accounting principles financial regulations and tax compliance
• Proficient in the use of an AP automation system and an ERP system
• Advanced Microsoft Excel skills

Personal skills/experience:

• Attention to detail and accuracy in processing invoices and payments
• Analytical and problem-solving abilities.
• Good organisational and time management skills.
• Ability to work independently and collaboratively in a team environment
• Ability to prioritise tasks manage workload efficiently and meet deadlines in a fast-paced environment
• Effective communication and interpersonal skills to build relationships with internal and external stakeholders.

Key interdependencies: Purchasers in all departments Accounting Method & Referential team Treasury IT Teams

Qualifications :

Bachelors or Masters in Finance Accounting

Additional Information :

Benefits @Believe:

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Remote Work :

No

Employment Type :

Full-time