Project Coordinator

Job Description

• Assists the Operations Manager in all aspects of project implementation as needed.
• Assists in the preparation and submitting of proposals/quotations, monthly operations reports, etc.
• Provides administrative support to the operations team.
• Follows Up on pending orders with the project engineers and updates its relevant data on the system including operational comments.
• Sends daily reports to the client.
• Allocates the materials consumed over the work orders on the system for our services.
• Follows up on the status of issued invoices (receiving invoices, delivering invoices to the client, follows up with the clients’ finance dept.
• Sends feedback to operation manager regarding the invoice status till it is released to CFM bank account.
• Reviews the monthly consumables with the Operation manager (Technical and HK ) in order to release its monthly invoice.
• Creates Project Quotations on the system and creates related expenses to PQ on the system (Expense and TOB Expense).
• Follows up and traces the TOB tasks and feedback the Operation Manager with its status.
• Follow up with the client till the offer is approved or canceled and update the system
• Ensures the work orders are created on the system.
• Follows up on the created PRs with the warehouse.
• Perform other job-related duties as necessary or assigned

Job Requirements

• Bachelor’s Degree in any relevant field.
• 2+ years experience as Administrative Assistant
• Excellent English (written and spoken)
• Very Good computer skills especially MS
• Reporting Skills
• Communication Skills
• Time management Skills