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Administrative Assistant
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Administrative Assis....
drjobs Administrative Assistant العربية

Administrative Assistant

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1 Vacancy
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Jobs by Experience

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2 - 0 years

Job Location

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Cairo - Egypt

Monthly Salary

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EGP 4000 - 6000

Nationality

Egyptian

Gender

N/A

Vacancy

1 Vacancy

Job Description

Req ID : 1075603

Job Description

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
  • Manage office supplies inventory and place orders as necessary.
  • Receive and sort incoming mail and deliveries and manage outgoing mail.
  • Develop office policies and procedures, and ensure they are implemented appropriately.
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
  • Provide administrative and clerical support to the CEO.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Setup and coordinate meetings and conferences.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Handle information requests.
  • Prepare correspondence.
  • Manage spreadsheets.
  • Prepare confidential and sensitive documents.
  • Prepare correspondence, reports, and materials for publications and presentations.
  • Meet and greet clients and visitors.
  • Maintain hard copy and electronic filing system.
  • Liaise with clients to find out their exact event requirements.
  • Produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets).
  • Research venues, suppliers and contractors, and then negotiate prices and hire.
  • Manage and coordinate suppliers and all event logistics (for example, venue, catering, transportation, travel arrangements, visa).
  • Liaise with sales and marketing teams to publicize and promote the event.
  • Manage all pre-event planning, e.g. organizing guest speakers and delegate packs.
  • Coordinate suppliers, handle client queries and troubleshoot to ensure that all runs smoothly and to budget.
  • Organize facilities for logistics i.e.: name-tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc., theme setup, branding, hospitality and the media, to meet our quality requirement.
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
  • Propose new ideas to improve the event planning and implementation process.
  • Create and revised room layouts for each event.
  • Oversee the dismantling and removal of the event and clear the venue efficiently.
  • Produce post-event evaluation to inform future events.
  • Close out all events as required.
  • Identify opportunities for process and office management improvements, and design and implement new systems.
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
  • Other duties as assigned.

Job Requirements

  • Able to work under pressure.Work requires willingness to work a flexible schedule and occasional overnight travel.
  • Fluent English language skills (reading, writing and Speaking).Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
  • Must have exceptional attention to detail
  • 2-5 years of work experience in an administrative/office management
  • Strong organizational and time management skills, and ability to priotitize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Excellent use of Microsoft Office applications and telephone protocol.

Employment Type

Full Time

Company Industry

Advertising / PR / Event Management

Department / Functional Area

Administration

Key Skills

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