Marketing & Operations Task Assistant (Investment Media)

Location: Remote Offshore (South Africa Highly Preferred; also open to LATAM)

Schedule: Full-time (Highly Flexible/Asynchronous. Requires a brief daily or weekly overlap with US hours for alignment. Once fully trained you essentially set your own schedule as long as the work gets done.)

Type: Full-time Contractor

Reporting to: Founder / General Partner

Salary Benchmarks: * South Africa: $1200 $1500 USD/month

• LATAM: $1400 $1700 USD/month

• Final offer is at clients discretion

Perks & Benefits

• Hardware Allowance: We will pay for/reimburse a high-quality laptop for your remote setup if needed.
• Software Coverage: We cover 100% of all tool and software subscriptions required to execute your role.
• Year-End Performance Bonus: We reward high performance with a year-end bonus (equivalent to approximately 1 months salary with the opportunity to scale even higher for outstanding execution).
• Ultimate Autonomy: No micromanagement. Once trained you have the trust and freedom to manage your own hours and calendar.
• Continuing Education Training: We will provide access to learning programs related to AI and other programs to continue to learn.

Role Overview: The Execution Engine & Trust Partner

We are a fast-moving high-performing investment firm with an established media and content arm based in Los Angeles. We are seeking a highly organized trustworthy and relentless Marketing & Operations Task Assistant to serve as the critical right hand and operational engine for our Founder (Colby).

This is a versatile task-oriented execution role for a Jack of all trades who thrives on organization systems and closing administrative loops. You will take routine time-consuming media data and administrative tasks off Colbys plate and execute them with flawless consistency.

Because you will be managing highly sensitive investor data contact details and private personal information uncompromising trustworthiness confidentiality and a major attention to detail are absolute non-negotiables for this role.

We operate with highly flexible results-oriented leadership. If you are a self-starter who gets bored when your checklist is empty loves to optimize workflows using AI and wants a stable high-trust remote partnership this is your next long-term professional home.

Key Responsibilities

I. Digital Media Coordination & Scheduling

You will assist Colby in overseeing the post-production distribution pipeline for our podcast newsletter and social channels.. No prior mastery of these exact systems is requiredwe are happy to train a fast learnerbut you will be utilizing:

• Newsletter Assembly (Beehiiv): Take raw content talking points or draft copy from Colby each week and format them into a polished subscriber-ready newsletter.
• Website Management (WordPress): Upload newsletters blog posts and media links directly to our web platform ensuring all formatting links and SEO metadata are correct.
• Podcast Management (Megaphone & YouTube): Format finalize and upload podcast metadata audio files and show notes to our hosting and publishing platforms.
• Social Scheduling (Hootsuite): Take finalized media assets and schedule them systematically across our social channels.
• Short-Form Video Extraction (OpusClips): Take long-form video episodes and use AI-driven clipping tools to pull highly engaging vertical highlights for social media.
• Light Graphic Layouts (Canva): Perform simple graphic edits such as adding clean text over images or formatting clean cover thumbnails.

II. Web Data & Spreadsheet Administration

• Spreadsheet Hygiene: Pull analytical data (views clicks newsletter open rates or investment metrics) from our dashboards and compile them into clean structured and easy-to-read Google Sheets or Excel spreadsheets.
• General Project Tracking: Maintain our team task boards ensuring all active projects are organized and that upcoming deadlines are flagged.
• Operational Troubleshooting: Identify broken links incorrect uploads or scheduling sync errors on our sites and fix them immediately.

III. Personal Administrative Support (Founders Right Hand)

• Personal Logistics: Handle basic administrative tasks to keep the founder focused including scheduling personal appointments coordinating with doctors and organizing travel logistics.
• Calendar Coordination: Manage incoming calendar requests to protect Colbys time for high-value strategic work.

IV. Proactive Optimization & AI Integration

• Finding the Work: We want someone who is innovative. When your daily queue is cleared you should actively look for inefficiencies in our platforms research better tools and make suggestions to streamline our business.
• AI Tool Implementation: We expect you to actively leverage generative AI models (such as ChatGPT Gemini Grok or Claude) to draft routine copy clean up raw notes and speed up your daily output.

Who You Are

Experience & Technical Skills

• Proven Administrative Depth: 4 years of experience in virtual assistance executive support or operations coordination. (Prior experience supporting US-based founders startups or investment firms is a massive plus).
• AI Tool User: You must have hands-on experience using one of more generative AI models (ChatGPT Gemini Grok or Claude) to assist with daily workflows. If you are an active enthusiastic user of Claude we will be absolutely thrilled.
• Tech-Native Agility: Highly comfortable navigating Google Workspace (Gmail Docs Sheets Slides) and eager to learn our core tool stack.
• Meticulous English: Flawless written English is required. You must write with warmth professional clarity and perfect grammar.

Mindset & Work Style

• Uncompromising Integrity: You maintain the highest standard of discretion and confidentiality when handling peoples personal information and sensitive corporate data.
• Type A Attention to Detail: You spot the tiny error in a spreadsheet or the broken hyperlink in a draft newsletter before it goes live.
• Radical Autonomy: You thrive in an asynchronous environment. You dont need a manager checking in on you hourly; you find pride in owning your list and delivering flawless execution.

Required Experience:

IC