PRODUCTION COORDINATION & ADMINSTRATION (Weighting 40%)

• Act as a communication link between shop floor personnel and corporate support teams
• Assist with maintaining production schedules labor tracking and resources planning updates
• Produce and distribute weekly production reports
• Coordinate meeting requests and maintain shop vacation calendars
• Track employee attendance timesheets and vacation requests
• Maintain electronic and physical filing systems for production and operational documentation
• Prepare spreadsheets reports and data summaries for management review
• Provide general administrative support to Operations and Production teams

• Maintain office supply inventory and coordinate ordering of office materials
• Provide general office support including mail distribution filing catering coordination and supply management
• Maintain office equipment including printers copiers and related supplies
• Process employee expense reports in a timely and accurate manner
• Support documentation control and record retention requirements

PAYROLL HR & WORKFORCE ADMINISTRATION (Weighting 30%)

• Input labor and payroll data from timesheets in Microsoft Dynamics and Navision
• Create edit and run payroll related reports from production floor tracking system
• Act as a point of contact for payroll inquiries and employee support
• Support labor tracking and workforce reporting requirements
• Assist with tracking employee hours and manpower utilization

HR & Onboarding Support

• Assist with onboarding activities including:
  • Processing new hire documentation and sending to HR/Payroll team
  • Entering employees into the TotalPass system
  • Assigning employee timecards
  • Assign/tracking lockers for new employees
• Support HR administration and employee record maintenance
• Assist with maintaining confidential personnel and payroll documentation

PRODUCTION PLANNING & ESTIMATING SUPPORT (Weighting 25%)

Basic Estimating

• Assist with preparing simple labor and material cost estimates
• Track material pricing and maintain estimating spreadsheets
• Gather production data and historical costing information to supporting estimating activities
• Support Operations and Product teams with administrative estimating functions as required

Production Planning & Maintenance Coordination

• Assist Production Supervisors with scheduling priorities and workflow coordination
• Maintain and manage asset lists withing Fiix maintenance software
• Coordinate preventative maintenance scheduling with Production teams
• Support tracking of equipment maintenance and operational readiness
• Assist with production resource planning and scheduling updates

• Post secondary education in Operations Manufacturing Business Administration or related field is considered an asset
• Minimum 2-5 years of experience in fast paced manufacturing fabrication or production coordination environment
• Experience with payroll administration and workforce coordination preferred
• Strong organizational and multitasking skills with the ability to manage changing priorities
• Excellent communication skills with the ability to work effectively with both shop personnel and office teams
• Experience with production scheduling and coordination in fabrication environment is preferred
• Basic estimating or production costing experience is considered an asset
• Proficiency in Microsoft Office Suite (Excel Word Outlook PowerPoint)
• Experience with ERP system (preferably Navision or Microsoft Dynamics) is considered an asset
• Knowledge of fabrication manufacturing or industrial construction processes is considered an asset