Human Resource Coordinator

Job Description

Community Healthcaring KW provides a broad range of services aimed at improving the health
of individuals and the wider community. Our services include medical and dental care health
promotion illness prevention and outreach programming. Our expertise and resources are
focused on working with those who experience health inequities and barriers to accessing health
services. Collaborating as an interdisciplinary team we provide services and supports that
address the social determinants of health including factors and barriers such as poverty
inadequate housing food insecurity substance use language and culture as well as stigma and
social exclusion.

Community Healthcaring KW works with the most complex client population served by primary
health care professionals within Waterloo Region. Our highly skilled and diverse team works
from a strength-based approach with individual clients as well as the broader community. We
collaborate with many partner agencies and organizations within Waterloo Region. Our team
consists of Family Physicians Nurse Practitioners Registered Nurses Social Workers
Dietitians Chiropodists Pharmacists Psychiatrists Health Promoters Community Health
Workers Administrative Staff and Volunteers.

We invite you to consider this opportunity to join our team and contribute to this important work.

The Health Centre is currently recruiting for the following position:

Job Title: Human Resource Coordinator
Salary: $52931.21 $63772.45 per annum
Permanent Full Time FTE 1.0
37.5 hours per week

Job Summary:

As part of the HR team the Human Resources Coordinator provides administrative and
operational support across a variety of functions including recruitment onboarding employee
relations benefits administration BambooHR admin HR reporting record keeping and payroll
backup support. This role helps ensure HR processes are efficient compliant and aligned with
organizational objectives while maintaining confidentiality and delivering excellent employee
support.

Responsibilities:

1. Full-cycle recruitment including developing job descriptions posting screening resumes
scheduling interviews interviews conducting reference checks maintaining
communication with candidates.
2. Coordinate & support onboarding of new employees including preparing onboarding
materials drafting orientation schedules and ensuring all documentation is completed.
3. Maintain recruitment records and applicant tracking systems.
4. Back up for bi-weekly payroll ensuring accuracy and timeliness in accordance with
Community Healthcaring Kitchener-Waterloo policies and legal requirements.
5. Perform accurate data entry and maintenance of employee information within the Human
Resource Information System (HRIS).
6. Support compliance with company policies and employment legislation.
7. Maintain and update payroll records in the HRIS system (BambooHR) and ensure
employee files are accurate and up-to-date.
8. Provide administrative and operational support to the HR Manager.
9. Perform all duties related to the administration of the employee group insurance plan
pension and other benefits: process new enrolments updates and terminations.
10. Ensure that all required documentation policies and training for students are organized
and completed prior to their arrival.
11. Maintain and update employee records in compliance with Community Healthcaring
Kitchener-Waterloo policies and legal requirements.
12. Assist in preparing HR-related reports including time off staffing Statistics Canada
submissions Canada Summer Job Grants and other reporting.
13. Provide support to employees by answering questions and contributing to a positive &
supportive work environment.
14. Assist with WSIB including completing Form 7 and related documentation.
15. Verify and document professional licenses/certifications and liability insurance on annual
basis for required positions.
16. Participate in the Joint Health & Safety Committee and support Health & Safety within
CHCKW.
17. Provide information to employees and prepare documents related to staff leaves of
absence and offboarding.
18. Track and ensure all required training and orientation documents are completed. Provide
orientation to new staff for all human resources.
19. Provide information to employees and prepare documents related to staff leaves of
absence and terminations including benefits and pension entitlements.
20. Assist with collecting information on workplace occupational health employment
standards and other employment related legislation changes.
21. Assist in duties related to the administration of our benefits & pension.
22. Other administrative & HR related duties as needed.
23. Participate in team/staff meetings and other meetings and committee work as assigned to
support both service delivery and organizational goals.
24. Work individually and collaboratively in the development and implementation of quality
improvement initiatives and activities as needed.
25. Work in a manner that preserves confidentiality.
26. Work in a manner that ensures safety and minimizes risk to clients volunteers and the
Centre.
27. Work in a manner consistent with the Community Healthcaring KW Vision Mission and
Values.
28. Work in a manner that demonstrates self-reflection and personal accountability for work
performance.
29. Adhere to all Community Healthcaring KW policies.
30. Adhere to appropriate infection control practices.
31. Perform any other duties as assigned by your supervisor.

Accountability:

This position reports to: Human Resources Manager

Qualifications:

1. Prior Human Resources experience supporting full-cycle recruitment employee relations
and HR administration.
2. High school diploma or equivalent required; College or bachelors degree in human
resources or associates degree in accounting finance business administration or related
field; or equivalent combination of education and experience.
3. Knowledge of Canadian payroll practices and experience with electronic payroll is an
asset.
4. Proficiency in the use of a personal computer and software programs including
Microsoft Office email and internet.
5. CHRP considered an asset.
6. Excellent organizational and time-managementskills.
7. Demonstrated ability to communicate effectively in English both written and verbally.
8. Ability to work independently as well as an effective member of an interdisciplinary
team.
9. Strong problem solving and critical thinking abilities.
10. Ability to work collaboratively.
11. Ability to maintain strict confidentiality.
12. Experience working sensitively with culturally and economically diverse populations.
13. Ability to obtain a Police Vulnerable Sector Check satisfactory to the Health Centre.
14. 2-Factor Authentication for Outlook is App based (Microsoft Authenticator Application)
and used to ensure the security of our online accounts. 2-FA requires the use of a
personal mobile device with a recent operating system.

Benefit package:

3 weeks paid vacation to start; 4 weeks vacation after 1 year
Comprehensive Health Benefits
Employee & Family Assistance Program
Paid Public Holidays & Sick Leave
Defined Benefit Pension Plan (HOOPP)

Hours:

Monday Tuesday Thursday: 9:00am- 5:00pm
Wednesday 9:00am- 5:00pm or 12:00pm- 8:00pm
Friday 8:00am - 4:00pm

Application Deadline: June 26th 2026

The Health Centre values the diversity of its staff and welcomes applications from people of all
races ethnicity religions culture sexual orientation gender identity and those with disabilities.
Individuals with a disability requiring accommodation during the application and/or the
interview process should contact so that suitable
arrangements can be made.

Personal information submitted will only be used for the purposes of this recruitment process.

We appreciate all expressions of interest; however only those selected for an interview will be
contacted. This is an open position

Required Experience:

IC