Human Resources Assistant

About The Link: Youth and Family Supports

For more than 90 years The Link has helped youth and families on a journey to healing hope and better lives. The organization is dedicated to walking alongside children youth and families as an inclusive community strengthening and empowering a sense of being pride and purpose. With over 15 diverse programs The Link has a community of caring staff that work together to provide support through a 24-hour crisis line youth resource centers emergency shelters mobile crisis teams specialized foster care healing homes job readiness supports and Skills4Life. With a strong foundation within the community and a focus on connection unity and compassion the organization provides a vital link for youth and families in the province of Manitoba.

SUMMARY:Provides professional and confidential administrativesupport to Human Resources. This incumbent act as a liaison between HR andemployees ensuring smooth communication and prompt resolution of requests andquestions.

PRIMARY RESPONSIBILITIES:

HumanResource Administration

• Support all HR staff with administrative tasks

• Monitor and coordinate HR Inbox for general inquires resumes documentation etc. and forward to appropriate contact for follow up including employment verification letters

• Retrieve date stamp and distribute incoming/outgoing mail courier requests

• Assists with employee file retrieval including terminated and/or off-site storage files.

• Updates Human Resource Intranet as required

• Updates and maintain the Organization database and HRMS for all areas of conditions of employment; including follow up of required educational verification and/or confirm with internal candidate file

• Maintains Work Break Orders and Averaging Permits (Employment Standards) for The Link Programs

• Attends and contributes to all appropriate meetings and related committees

• Assist with HR Reporting and Projects as required

Onboarding

• Arrange new hire orientations

• Prepare and assist with hire packages for new employees

• Assists in organizing and implementing human resources workshops lunch & learns etc.

• Receives and updates tracker with reports from The Link Scheduler/Training Coordinator; including but not limited to First Aid/CPR NVCI Suicide Intervention Child and Adolescent Development Intro to Youth Care Practice; etc.

• Coordinates Onboarding Tracker and schedules follow-ups

OrganizationAdministration

• First point of contact for Human Resources Department

• Creates and maintains a position or desk reference

• Adheres to established standards for documentation correspondence email and filing

• Participates in compliance training for the position as defined in The Link policy

• Other duties related to Human Resource functions

Employment/Recruitment

• Receive and review posting requests ensuring all required information is accurate and brand approval post positions on Intranet through Recruitment postings to external electronic and hard copy competition folders with applicable documentation added for next recruitment efforts

• Manage and maintain applicant tracking system

• Assists with collection of resumes compiling screening guides then forwards competition files to the Human Resource Consultant or Supervisor for screening. Schedules all interviews for HR or people leaders

• Complete reference check as required

• Requesting following up and processing Criminal Reference Check w/VS Child Abuse Registry Checks Adult Abuse Registry Check (if applicable) Prior Contact Checks (PCC) for all new the Checks Tracking database

• Send for Follow up on positive PCC checks with applicable agencies

• Provide clearance emails or status updates on new hires to Supervisors for ALL forms of required documentation

• Responsible for organizing job fair booth and materials for recruitment purposes. Also attends job fairs as needed

EXPERIENCE:

• Minimum 1-2 years administrative experience
• Experience working with databases
• Experience within the child welfare system is an asset
• Knowledge of Indigenous language and culture is an asset
• Excellent organizational and time management skills
• Intermediate computer proficiency: Windows MSOffice (Word Excel PowerPoint Outlook SharePoint etc.)
• Excellent interpersonal organizational and communication skills
• Willingness to complete orientation and in-service training as per The Link policy
• Ability work independently and as part of a team
• Strives to create positive memorable client experiences
• Work collaboratively and cooperatively with all levels of HR Team
• Demonstrates effective listening techniques; ensures mutual understanding of current subject
• Sensitivity to confidential information
• Makes suggestions for improvements and focuses on tasks completion
• Manage Stress; able to work autonomously and remain calm under pressure
• Value Diversity
• Models organizational norms in the conduct of business activities
• Makes decisions in accordance with established guidelines or commonly accepted practice

EDUCATION:

• Graduate of a recognized business/office skills program or equivalent
• Education in Human Resources is an asset

CONDITIONS OF EMPLOYMENT:

• Satisfactory Criminal Record Check with Vulnerable Sector Search a clear Child Abuse Registry check with acceptable Prior Contact checks and a clear Adult Abuse Registry check all done within the last 3 months

HOURS OF WORK: Full-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However the role may require occasional evening or weekend work based on the needs of the organization.

HOW TO APPLY: Applicants must demonstrate in their resume and cover letter how they meet the requirements of the position. Please submit a cover letter and resume (in word or PDF).

APPLICATION DEADLINE:Sept 2nd 2026

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is an equal opportunity employer Indigenous people women visible minorities and persons with disabilities are encouraged to apply. The Link is committed to developing and retaining a diverse workforce. We thank all applicants for their interest but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit

Please visit our careers page to see more job opportunities.