AVP Executive Assistant
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Job Summary
SAITs Finance department loves an equation so were looking to add to our team. Tasked with ensuring the institutions financial health we bring diligence accuracy and a customer-focused approach to the work we do. Join us as we work together to ensure SAIT is well positioned to meet current and future needs.
The Opportunity
Job classification: P3018 - AVP Assistant
Salary range: $60000 - $70000
Placement within the range is typically based upon a review of skills experience and internal equity.
Hours per week: 37.5
Paid leave: 4 Weeks Vacation / 14 Flex Days per year
Deadline to apply: 4:00PM June 10th 2026
SAIT is looking for a highly organized and proactive AVP Executive Assistant to support our Finance leadership team.
Reporting directly to the Associate Vice President Finance the AVP Executive Assistant is responsible for providing administrative support to the AVP and the Leadership team within the Finance Department by preparing correspondence presentations reports managing special projects and scheduling meetings.
This position acts as a key liaison between the AVP Finance SAIT Executives internal departments and external stakeholders.
How youll contribute
Administrative Support for the AVP Finance
- Maintain the Associate Vice Presidents calendar.
- Coordinate and schedule meetings including preparing agendas meeting materials and logistical arrangements as required.
- Provide administrative support for the Audit & Investment Committee.
- Arrange and coordinate business travel and accommodation when required.
- Prepare edit and format correspondence presentations reports and other materials.
Departmental and Leadership Team Support
- Coordinate departmental communications and distribute information on behalf of the Finance Leadership Team.
- Maintain and reconcile departmental records and documents including organizational charts email distribution lists and credit card statements.
- Support departmental events professional development activities and town halls.
- Maintain office stationery and kitchen supplies and coordinate vendor services such as Culligan water delivery.
- Assist with onboarding new hires.
- Serve as a key point of contact for internal and external stakeholders providing professional timely and confidential administrative support.
What you bring
- Minimum high school diploma.
- A post-secondary certificate or diploma in a related field such as Business Administration or Office Management is an asset.
- 5 - 10 years of administrative experience.
- Experience supporting senior management is preferred.
- Knowledge of post-secondary institutions is an asset.
- Advanced proficiency in Microsoft Office Suite.
- Experience with teleconferencing and video conferencing tools.
- Knowledge of audio-visual equipment and setup.
- Demonstrate high level of professionalism discretion and ability to handle confidential information.
- Exceptional organizational and time management skills with the ability to multi-task.
- Proactive and resourceful with the ability to take initiative solve problems and work independently with minimal direction.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with a positive and collaborative attitude.
We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed and you will hear from us either way.
Together we build bold futures
At SAIT we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including:
- Generous time off to pursue other passions and support your wellbeing
- SAIT paid premiums for medical dental and vision benefits so you and your family are well supported
- Benefits supporting mental health and access to Greenshield for virtual therapy at a reduced rate
- Access to a Health Spending or Taxable Spending Account
- Professional development opportunities through our Free Seat Program tuition support access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses
- Defined Benefit pension through LAPP to help you retire with confidence
- Excellent dining options on campus
- Free access to our fitness facilities and group fitness classes
About SAIT
At SAIT were building bold futures. Were a community of tenacious problem-solvers inventive thinkers and passionate collaborators who believe in doing work that matters.
Named one of Albertas Top Employers were driven by a desire to create an impact in our community. If youre looking for a place where purpose meets possibility youve found it here.
Were committed to community and belonging
Community and belonging is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
About Company
The Southern Alberta Institute of Technology (SAIT) offers hands-on degree, diploma, certificate, continuing education and corporate training programs to develop the skills and knowledge employers demand.
