Administrative Assistant I, Research

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto Western Hospital (Krembil Research Institute)
Department: Translational Neurophysiology and Brain Stimulation (TNBS) research Lab
Reports To: Principal Investigator
Hours: 37.5 hours per week
Shifts: Day
Salary Range: $23.14 - $28.92 per hour 
Status: Temporary Full-time (1 year)
Closing Date: August 3 2026

Position Summary

The Administrative Assistant I is a key front desk role that exercises judgement and decision-making to provide clerical/administrative services with a strong customer service focus.

Duties

• Laboratory financial administrative tasks (purchasing expense reconciliation budget tracking)
• Track lab travel expenses and fill out the expense reimbursement forms for the lab
• Administrative support for research ethics renewals amendments documentation tracking
• Onboarding and coordination of students staff and visiting trainees
• Calendar email and meeting management
• Maintaining laboratory records and documentation
• Assisting with grant and manuscript administrative requirements
• Coordinating signatures approvals and institutional documentation
• General laboratory operations and administrative support

Qualifications :

• Community College Diploma in General or Medical Office or equivalent Administration

Additional Information :

Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN) artificial intelligence technologies may be used to assist in the screening assessment and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Intern