Executive Administrative Assistant

This is whereyour work makes a difference.

At Baxter we believe every personregardless of who they are or where they are fromdeserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today tomorrow and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together our community is driven by a culture of courage trust and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations and we hold each other accountable for delivering exceptional results.

Here you will find more than just a jobyou will find purpose and pride.

Your role:

The Executive Administrative Assistantprovides high-level administrative support to the Canada Head ITT & Pharma and Director Human Resources as well as two other leaders. The Executive Admin provides high-level administrative and operation support to senior leadership requiring exceptional organizational skills discretion strong communication abilities and the capacity to manage multiple priorities simultaneously. The Executive Admin acts as a trusted partner ensuring the efficient coordination of scheduling communications and confidentiality of key business activities.

What youll be doing:

• Provide administrative support for meetings and events including but not limited to Senior Management Team Meetings Town Hall/Kick Off Meetings National Sales Meeting Cycle Meetings etc.

• Build agendas and manage meeting logistics for in-person and virtual attendees taking meeting minutes and communicating accountabilities for follow-up actions

• Manage shared drive to assemble meeting communications

• Create purchase orders and process invoices for business functions

• Reconcile and manage corporate cards as per company guidelines

• Develop and distribute communications on behalf of leadership

• Manage distribution email lists update org charts

• Coordinate e-signature workflows and document approvals

• Manage catering for onsite meetings and events

• Coordinate projects events and HR initiatives

• Preparing reports and dashboards for leaders

What youll bring:

• Bachelors Degree in Business Administration or related field

• Minimum 3 years of experience supporting senior executives

• Exceptional organizational and time management skills

• Advanced proficiency in Microsoft Office tools (PowerPoint Word Excel Outlook Access); document management experience a plus

• Excellent written and verbal communication skills including interaction with senior-level internal and external stakeholders

• Proven experience with invoicing expense reporting meeting planning and calendar management

• Experience supporting global teams and/or technical organizations highly desired

We understand that compensation is an important factor as you consider the next step in your career. At Baxterwe are committed to equitable pay for all employees and we strive to be more transparent with our pay estimated salary range for this position is $89600 - $134400.00 CAD annually which reflects base salary as wellas estimated target payout under the Management Incentive Compensation Plan. Individual pay will bedetermined based upon skills expertise and experience and the incentive which is contingent upon company andindividual performance outcomes. For questions about this our pay philosophy and available benefits pleasespeak to the recruiter if you decide to apply and are selected for an interview.

This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidatesto fill this open position. If you are interviewed for this position we will advise you within 45 days of the interviewas to whether or not you were successful in obtaining the position. Information submitted as part of the jobapplication process will be kept on file for 3 years from the date of submission in accordance with legislativerequirements.

As part of our recruitment process Baxter Corporation may use AI tools to assist screening candidates and assistin evaluating candidate qualifications. All final hiring decisions are made by the hiring manager and recruitmentteam.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race color religion gender national origin age sexual orientation gender identity or expression protected veteran status disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If because of a medical condition or disability you need a reasonable accommodation for any part of the application or interview process please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams where fraudulent parties pose as Baxter employees recruiters or other agents and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself review our Recruitment Fraud Notice.