Project Administrator

ASHM is a not-for-profit organisation seeking a highly organised Project Administrator Education& Digital Delivery to support the successful delivery of both online and face-to-face education programs while contributing to exciting digital improvement initiatives.

About you

You are an organised and tech-savvy administrator with experience supporting projects events oreducation programs. You enjoy coordinating projects building strong stakeholder relationships and using digital systems to deliver high-quality outcomes.

Were looking for someone who:

• Thrives in a fast-paced environment with multiple competing priorities
• Has excellent communication and relationship-building skills
• Learns new systems quickly and enjoys working with digital platforms
• Is highly organised with strong attention to detail
• Works collaboratively while managing tasks independently
• Is proactive adaptable and solutions-focused

Location: Sydney

Employment Status: Fixed Term (12 months)

Salary: $62500 super NFP salary packaging

About ASHM Health

ASHM is a peak professional body representing healthcare professionals working in HIV BBVs and sexual and reproductive health. We partner without prejudice working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.

An independent community of practice ASHM is a trusted organisation and accredited charity that develops resources and guidelines delivers training runs conferences and advocates passionately for the needs of our members and communities.

Our members and supporters are health workers community organisers policy makers health promoters medical students professionals and specialists all united to eliminate harm from these diseases improve wellbeing and to protect our diverse communities.

Benefits of working at ASHM Health

• Competitivenot-for-profit benefitsincluding salary packaging novated leasing and FBT concessions
• Extra leave: two additional paid days off over the December holiday period
• Flexibility: hybrid work model (2 days in office 3 days work from home)
• Parental leave and an Employee Assistance Program supportingbalance and wellbeing
• Purpose-driven culture: we value ethics integrity and social impact in everything we do

Key Responsibilities

Education Program & Course Delivery Support

• Coordinate the end-to-end administration of online and face-to-face education programs including registrations communications logistics and course close-out.
• Support presenters and participants before and during courses including meeting coordination learning platforms and live session support.

Digital Systems & Technical Coordination

• Maintain project tracking CRM records SharePoint libraries and digital systems to ensure accurate and efficient project delivery.
• Support digital improvement initiatives system enhancements workflow automation and continuous process improvements.

Administration & Documentation

• Prepare and maintain SOPs templates reports meeting minutes and project documentation.
• Coordinate shared inboxes course enquiries travel arrangements budget tracking supplier invoices and general administrative support.

Data Management & Reporting

• Maintain accurate participant course and CRM data while preparing attendance reports evaluations CPD documentation and other project reports.
• Monitor data quality and support reporting communications and automated workflows.

Communications & Stakeholder Support

• Coordinate course promotions website updates email campaigns and digital communications in collaboration with internal teams.
• Build strong relationships with presenters participants and stakeholders providing timely and professional support throughout program delivery and team collaboration.

Qualifications and Experience

Essential:

• Tertiary qualification in Business Administration Education Project Management Communications or a related discipline

Desirable

• Currently undertaking further study or professional development in project management digital systems education or health-related fields
• Experience using CRM systems (Dynamics 365 preferred) ClickUp or other project management tools.
• Experience with SharePoint LMS platforms or website/content updates.
• Experience within the not-for-profit education or health sectors.
• Basic familiarity with digital tools (Canva Figma Campaign Monitor etc.) or email marketing platforms.

Skills and Abilities

• Strong project coordination and administrative skills
• High attention to detail when managing documentation reporting and data quality
• Proficiency in Microsoft Office and online collaboration platforms including Zoom and Microsoft Teams
• Commitment to ethical practice diversity WHS and ASHMs Code of Conduct.

Eligibility

This role is open to Australian citizens permanent residents or applicants with valid work rights.

How to Apply

Please submit your resume and cover letter via application link. We look forward to hearing from you!

ASHM is an equal employment opportunity employerWe celebrate diversity and are committed to creating an inclusive environment for all employees. We particularly encourage applications from Aboriginal and/or Torres Strait Islander peoples individuals from culturally and linguistically diverse backgrounds and people with disabilities.

At ASHM we are committed to building a diverse and inclusive workplace that reflects the communities we serve. As a leading organisation representing health professionals in HIV viral hepatitis and sexual and reproductive health across Australia and New Zealand we prioritise cultural safety and responsiveness in all we do. We are also dedicated to our Reconciliation journey. If youre interested in this role but feel your experience doesnt align perfectly with the job description we encourage you to apply or reach out. You may be the right fit for this or other roles at ASHM.

At ASHM we are dedicated to fostering an inclusive and equitable workplace as part of our Reconciliation Action Plan During job application we include an optional question on Aboriginal or Torres Strait Islander identity to support our inclusion goals. Your response is confidential and wont impact your application.

ASHM CommitmentsASHM Health is a Child Safe organisation. Further information on our Child Protection Policy can be found here Candidates are required to abide by ASHMs policies including the code of conduct child protection prevention of sexual exploitation abuse and harassment and fraud (PSEAH) and corruption management.

Pre-Employment Checks

Candidates will be required to complete pre-employment checks including a Police check and counter-terrorism check.

We take pride in the diversity of our people and encourage applications from individuals of all backgrounds including Aboriginal and Torres Strait Islander peoples people with disabilities people from diverse cultural and linguistic backgrounds LGBTQIA individuals candidates of all ages and individuals of any or no religious beliefs.

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