Executive Support Officer

Join Oseca Empowering Wellbeing Building Thriving Communities

Position: Executive Support Officer

Location: Mandurah WA

Employment type: Part-time 22.5 hours a week 0.6 FTE

Permanent contract

About Us

At Oseca we believe wellbeing is key to thriving communities. As a Not-for-Profit community-based organisation we empower individuals to achieve optimal health through compassionate inclusive services that break down barriers to care. Whether its preventive care education or tailored wellbeing services we are here to make a lasting impact on the communities we serve.

Role Purpose

The Executive Support Officer (Administration) provides high-level administrative coordination and executive support to the CEO and senior leadership team. The role is critical in enabling effective governance executive decision-making and organisational performance within a primary healthcare environment.

The position requires professionalism discretion initiative and a strong understanding of confidentiality governance and stakeholder engagement in healthcare and community services.

What Youll Do

Executive Support

• Provide high-level administrative support to the CEO and senior leadership including diary management meeting coordination and correspondence management.
• Anticipate executive needs and proactively manage priorities to ensure efficient use of executive time.
• Prepare format and coordinate executive correspondence briefs reports and presentations.
• Act as the first point of contact for the executive office ensuring professional responsive and respectful communication.

Governance & Board Support

• Coordinate board and executive meetings including agenda preparation papers collation minute-taking and follow-up of actions.
• Support governance processes in line with organisational policies funding requirements and regulatory obligations.
• Maintain accurate and confidential records in accordance with records management and privacy requirements.

Administration & Coordination

• Coordinate executive travel accommodation and logistics as required.
• Support corporate administration functions including executive document control policy management and reporting timelines.
• Assist with accreditation audits and compliance reporting where required related to corporate functions.
• Monitor deadlines and ensure timely completion of executive and organisational commitments.

Stakeholder Engagement

• Liaise professionally with internal and external stakeholders including clinicians managers board directors community partners and government agencies.
• Support effective communication between executives and stakeholders while maintaining confidentiality and sensitivity.
• Manage challenging or sensitive interactions with professionalism and sound judgement.

Who You Are

• Diploma of Business Administration Management or Project Management
• Demonstrated experience providing high-level executive or senior management support.
• Strong organisational time management and prioritisation skills in a fast-paced environment.
• Excellent written and verbal communication skills including preparation of executive-level documentation.
• Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
• Experience supporting governance processes such as board or committee meetings.
• High level of attention to detail and accuracy.
• Strong interpersonal skills with the ability to engage respectfully with diverse stakeholders.

Essential Requirements:

• Current Western Australian Drivers Licence
• National Police Clearance
• Pre-Employment Health Assessment

Why Work with Us

This role lets you make a real impact in the South West region while contributing to a purpose-driven addition we offer:

• Salary packaging options as a Health Promotion Charity
• 5 weeks annual leave
• An additional 3 days paid leave between Christmas & New Year
• Ongoing learning and professional development opportunities to support your growth and career progression
• Rewarding career supporting those in need for better health outcomes

How to Apply

Please click on the Quick Apply button and submit a covering letter outlining how you meet the requirements of the role and your resume.

For assistance with your application please e-mail

For more information about Oseca and our work in empowering health and wellbeing visit

At Oseca we are dedicated to building and retaining a diverse and inclusive workforce that reflects the communities in which we live and work. We encourage applications from people of all backgrounds and experiences.