Since 1859 the Pontifical North American College has served as Americas seminary in Rome. Roman Catholic dioceses send seminarians and student priests to study in one of our three main departments: The Seminary the Casa Santa Maria (graduate studies) or the Institute for Continuing Theological Education.
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve officerelated malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers customers and colleagues
- Perform receptionist duties when needed
Requirements
- Proven experience as a backoffice assistant office assistant virtual assistant or in another relevant administrative role
- Knowledge of backoffice computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problemsolving
- Excellent written and verbal communication skills
management skills,organizational skills,ms office,communication skills,administrative,office equipment,office management,office,problem-solving,time management,erp software