Operations Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

The Business Support Liaison will be responsible for coordinating with our retail/branch stakeholders landlords and internal stakeholders to ensure effective management of site inspections building risk actions supply chain personnel and health and safety requirements. Your role will also involve maintaining documentation tracking budgets and aiding with various administrative tasks. This position reports to the CS Health and Safety & Operations Manager and is crucial for maintaining our commitment to safety risk control and customer satisfaction.

Responsibilities:

• Coordinate with retail/branch stakeholders to address site inspection outputs and building risk actions ensuring updates are recorded on central tracking systems.
• Collaborate with the distribution support team to cascade details of mobile/visiting supply chain personnel to the retail/branch network.
• Engage with landlords to address building-related impacts inspection requests and coordinate consents and access/maintenance permits.
• Update internal environmental reporting with saving plans and sustainability/CNZ reports from central business intelligence dashboards.
• Track and manage budget approvals in accordance with specified financial processes.
• Maintain the parking allocation database and act as a CS liaison with Physical Security for assigned car parking allocations.
• Process and code network utility bills engage with utility providers for queries and ensure proper invoice coding.
• Coordinate and communicate with the retail/branch network to ensure effective progress and completion of scheduled fire/safety drills.
• Collaborate with the retail/branch network to maintain the availability and application status of Emergency Response Plans.
• Coordinate health and safety (H&S) inquiries and requests between the retail/branch network and CS health and safety manager and provide necessary liaison support as guided.
• Coordinate with appointed consultants regarding the status of building statutory permits until permits are issued and received.
• Maintain H&S notice boards ensuring compliance with internal policies and guidelines.
• Liaise with appointed training providers to schedule health and safety training manage payment coordination and ensure timely certificate issuance.
• Serve as an interlink between selected project frontier teams and the retail/branch network reporting progress on execution of project requirements.
• Follow up on payments with H&S suppliers vendors and service providers internally.
• File H&S documentation training certificates logs and reports ensuring timely soft copy backups
• Update branch network emergency response team sheets identify training gaps and maintain up-to-date records.
• Update fire drill trackers based on conducted drills throughout the portfolio.
• Attend meetings with the H&S Manager prepare meeting minutes and manage the attendee logbook.
• Prepare meeting minutes for Safety Committee Meetings and ensure proper documentation.
• Maintain active and up-to-date Labour Office Health and Safety Checklist documentation as directed by the CS health and safety manager.
• Support preparation of Civil Defence Letters and issuance following internal signatory and stamping. Supporting compilation of required documents training and subsequent follow-up with the relevant consultants until license issuance.
• Engage with relevant internal stakeholders to collate evidence for business engagement and internal audits.
• Collaborate with internal stakeholders to ensure retention of CS assets/equipment from outgoing employees.
• Upload relevant documents to specified intranet locations.
• Engage with the retail/branch network to record track and progress assigned internal H&S actions.
• Perform other administrative and support tasks as required.

Location:

Job Tags:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.