Human Resources & Administration Manager

Job Description

• Position Summary:Under the direct supervision of the Project Administration and Finance Director, the Human Resources and Administration Manager is responsible for facilitating all aspects of personnel functions including recruitment and staff care and overseeing the Project office management functions. S/he will ensure that HR and administrative and operational functions follow existing Organization and Client practices and guidelines, and are in compliance with Egypt labor laws. This is a local hire position; selected candidate must be resident in and legally eligible to work in Egypt.

Primary Responsibilities include but are not limited to:

Human Resources

• Manage issues related to employment, compensation, health and employee relations. Ensure the proper administration of benefits programs such as medical insurance, vacation, sick leave, leave of absence, and other related benefits.
• Ensure Project HR policies are in compliance with Egypt labor laws.
• Oversee the process of issuing, monitoring and payment for consulting agreements and modifications for consultants, part-time employees and interns; ensure all hiring documents and approvals are complete, and payments are correct and timely.
• Facilitate employment processing by organizing and participating in candidate interviews, selecting and orienting employees.
• Ensure timely implementation of the employee performance management plan by supervisors.
• Maintain an up-to-date, accurate human resources management system.
• Administer staff induction and probation in compliance with Organization’s policy.
• Ensure historical human resource records are complete, overseeing the maintenance of existing filing and retrieval system; correctly storing past and current records.
• Supervise the Human Resources Specialist.

Project Administration/Operations

• Oversee office operational affairs and logistics as assigned.
• Responsible for developing field office policies, procedures and templates that conform to both Client and Organization’s policies.
• Responsible for setting up, furnishing and equipping Project offices in Cairo and in governorates as assigned and ensuring compliance with applicable local requirements and Client’s guidance in this regard.
• Responsible for preparing and finalizing lease agreements as assigned for Project offices with approval from Organization.
• Oversee the equipping process of Project offices and ensure their smooth functioning.
• Oversee keep-up of accurate inventory lists and documents for Project assets.
• Oversee inventory counts of all items.
• Oversee Project vehicles, vehicles usage, maintenance, insurance, licensing, etc.
• Oversee travel agreements, arrangements and payments.
• Participate as needed in the development and implementation of safety and security related activities, tools, templates, reports, such as the emergency tree, security plans, etc.
• Supervise the Administrative Coordinator, Administrative Staff and Drivers.

Procurement:

• Work with the Procurement Office to establish payment schedules for vendors.
• Coordinate with Procurement Director for extension/renewal of operational services and maintenance contracts.

Other:

• Provide regular reporting to the Administration and Finance Director on HR and operations functions.
• Perform other duties as assigned in support of the Project.