Personnel and Administration Assistant

The Personnel and Administration Assistant is responsible for supporting both office administration and personnel functions to ensure efficient daily operations and effective processes. This role covers office management recruitment and employee lifecycle administration compliance and event management. The position plays a key role in maintaining a well-organized workplace while supporting employee engagement and organizational development.

Key Accountabilities:

Office Administration:

• Ensure the office is fully operational with all facilities utilities and equipment functioning properly and well maintained
• Manage relationships and contracts with external service providers (e.g. couriers office supplies maintenance vendors)
• Oversee office supplies asset management and general administrative operations

Event Management

• Plan and organize internal events employee engagement activities and company events
• Manage event logistics including venue vendors materials and scheduling
• Monitor event budgets and timelines to ensure effective execution
• Evaluate event outcomes and recommend improvements

Personnel Administration:

• Manage recruitment processes including posting job advertisements screening CVs coordinating interviews and preparing job offers
• Support onboarding activities for new employees
• Employee Records and Documentation: Maintain and update employee records
• Ensure proper filing and documentation accuracy
• Manage social insurance and health insurance processes
• Handle personnel accident insurance documentation and related matters
• Manage visa work permit and temporary residence card processes
• Ensure compliance with labor laws and company policies
• Prepare required reports for government authorities and management
• Oversee employee lifecycle processes: onboarding internal changes and offboarding
• Coordinate and organize training programs (HR systems staff orientation employee assessment programs)
• Other tasks as being required by Supervisor

Qualifications :

• Bachelors degree in Human Resources Business Administration Law or related fields
• 2-3 years of working experience in in a similar position working experience in global company is plus.
• Good understanding of labor laws and HR procedures is and advantage
• Good communication in both English & Vietnamese languages 
• Honest proactive self-management detailed and positive attitude
• Multitask and time management skill
• Strong organizational and coordination skills
• Ability to work independently and drive initiatives
• High attention to detail and accuracy
• Proficiency in Microsoft Office

Additional Information :

Expeditors offers excellent benefits:

• Full time job contract
• Competitive salary
• Opportunity for promotion
• Friendly atmosphere among team
• Ability to develop
• Professional Training Plan
• Health insurance program
• Professional of working environment
• 14 annual leave days per year
• Performance bonus

Remote Work :

No

Employment Type :

Full-time