Office & People Coordinator

Whats the job about

We are looking for an Office & People Coordinator based in Ho Chi Minh City to support our local office operations and People function on an 18-month contract basis.

This is a highly people-facing and operationally critical role that sits within a small close-knit team responsible for delivering a high standard of employee experience and office management across our HCMC office. You will play a key role in keeping the office running smoothly while supporting the full employee lifecycle and People & Culture activities on a day-to-day basis.

This role requires daily physical office presence strong coordination skills and a genuine passion for creating a great workplace experience.

What youll do

Office Management

• Manage day-to-day office operations to ensure a well-functioning and welcoming workplace environment
• Coordinate with vendors suppliers and building management for facilities-related matters
• Oversee office supplies equipment and maintenance to ensure everything is always running smoothly
• Serve as the first point of contact for office-related requests and issues

People Operations & HR Administration

• Support employee onboarding and offboarding processes end-to-end
• Administer employee benefits and maintain accurate HR records
• Assist with internal communications and People & Culture announcements
• Coordinate with regional People teams to ensure local HR processes are aligned and compliant

Employee Experience & Engagement

• Plan and execute employee engagement activities team events and company celebrations
• Support the delivery of a positive and consistent employee experience across all touchpoints
• Act as a go-to person for employees on office and People-related matters ensuring fast and friendly follow-up

Who you are

• You are a people-person who genuinely enjoys supporting others and creating a great workplace experience
• You are highly organized detail-oriented and comfortable managing multiple priorities simultaneously
• You take ownership of your responsibilities and follow through with minimal supervision
• You are proactive adaptable and thrive in a fast-paced hands-on environment
• You communicate clearly and professionally with people at all levels of the organization

What youll need

• 2 years of experience in office management HR administration people operations or a similar role
• Strong organizational and coordination skills with a high attention to detail
• Experience working with vendors and managing facilities or office logistics
• Ability to handle confidential information with professionalism and discretion
• Good communication skills in both Vietnamese and English
• Proficiency in Microsoft Office Suite or Google Workspace
• Experience with HR systems or tools is a plus

What you need to know

• This is a fixed-term contract position for 18 months
• Daily office presence is required
• Occasional support for events outside standard business hours may be needed