Office Manager

The Company

RightShip is the worlds biggest third party maritime due diligence organization providing expertise in global safety sustainability and social responsibility best practices.

We bring together years of industry expertise with the output from analytics and large data sets to provide our safety and environmental scoring systems recommendations and consultancy services.

Using leading data and technology we aim to set new benchmarks in environmental support global initiatives and action influencing practical and impactful change enabling win-win for business and the environment.

To find out more visit .

What we offer

We offer a place where you know you are contributing to an organization who are constantly working to ensure ships are safe as possible so that crew and cargo are are passionate about maritime efficiency safety and sustainability practices.

We offer generous base salary is competitive we support employee wellbeing and provide our employees with a Healthy Living Allowance and our annual incentive scheme is have some great talent who are happy to share their experience and skills to help you on your way and we are committed to professional development to make sure your career keeps growing while youre working with us.

What makes RightShip a great place to work at:

RightShip is an equal opportunity employer and we champion diversity. Our teams are composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations. We believe that a diversity of experiences makes us strongeras individuals as communities and as an organization.

Dont meet every single requirement of this role Still apply!Research tells usthat that women and underrepresented groups are less likely to apply unless they meet every single requirement. At RightShip we believe that the right hire is someone who makes an addition to our culture rather than someone who fits in and conforms to our status quo. We want to add team memberswho not only valueRightShipstandards and workplace culturebut also bring an aspect of diversity that positively contributestoour work environment. If you are excited about this role or about our company in general we would love to hear from you!

Reporting Line:
Reporting to the Executive Assistant (EA) of the CEO Office the Office Manager is responsible for the effective coordination and day-to-day operations of the Hanoi office.

This role requires a highly organised detail-oriented and dependable individual who can ensure the office operates smoothly efficiently and in compliance with company standards and local regulations.

Major Responsibilities

OFFICE / FACILITIES MANAGEMENT

• Ensure the smooth and consistent day-to-day running of the office
• Maintain office facilities ensuring compliance with local safety and regulatory requirements
• Coordinate vendors and service providers (cleaning security maintenance etc.)
• Monitor office supplies equipment and maintenance schedules
• Manage office-related budgets and expenses with a focus on cost control and accuracy
• Maintain a safe organised and professional working environment
• Act as the primary point of contact for building management and service providers

ADMINISTRATIVE MANAGEMENT

• Provide structured administrative support to the Hanoi office and leadership where required
• Coordinate meetings office activities and internal communications
• Maintain accurate records documentation and reporting (contracts compliance vendors)
• Support onboarding and offboarding processes in coordination with HR
• Ensure administrative processes are followed consistently and accurately
• Support internal compliance governance and audit requirements

CULTURES & VALUES

• Support a positive inclusive and respectful workplace environment
• Coordinate employee engagement activities and office events
• Assist with onboarding to ensure a structured and welcoming experience
• Act as a reliable and approachable point of contact for employees
• Promote adherence to company values policies and workplace standards

BUSINESS SUPPORT

• Provide administrative coordination support for local and regional activities
• Assist with logistics for leadership visits meetings and events
• Support cross-functional coordination with global teams
• Assist with ad hoc projects and operational tasks as required

Qualifications Skills & Attributes

• Proven experience in office management administration or workplace operation
• Knowledge of Facilities Management methods and best practices.
• Strong organisational and time management skills
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a structured manner
• A familiarity with legislation in the areas of supplier management Health and Safety and government office legislation.
• Familiarity with compliance health & safety or workplace standards preferred

RightShip is an Equal Opportunity Employer and values diversity enables access and promotes inclusion in our workplace. You must have the right to live and work in this locationto apply for this job.