Finance & Administration Manager

ACG3668JOB

• Supervise and review the work of our external accounting/tax firm; ensure filings closings and reports are accurate and on time.
  
• Own cash flow monitoring expense control invoicing and payment processes; flag risks early to the Managing Director.
  
• Read and interpret financial statements to support management decisions; prepare clear monthly financial and operational reports.
  
• Establish and enforce internal controls for documents receipts and approvals.
  

Administration & HR

• Manage general administration: contracts compliance office operations vendors and government/statutory paperwork.
  
• Handle core HR operations: payroll coordination labor contracts insurance attendance and basic HR policy.
  
• Maintain organized auditable records across all administrative functions.
  

Business Operations & Systems Building

• Design and implement standard operating procedures (SOPs) where none existfrom finance and administration to procurement and order handling.
  
• Improve day-to-day operational flow and coordination across the team.
  
• Support procurement and supplier coordination as needed for the seafood trading operation.
  

Communication & Liaison

• Act as the English-language bridge between the Japanese Managing Director the Vietnamese team and external partners.
  
• Translate management intent into clear actions for the team and proactively report progress back to management.
  

Must-have

• Experience: 58 years in operations administration business support or executive/office management ideally in a foreign-invested Japanese or trading/export company.
  
• English: Business-level fluency with confidence in communicating and reporting in English to a Japanese manager.
  
• Finance floor (non-negotiable): A solid financial foundationable to read a balance sheet income statement and cash-flow statement; understands core taxes and reporting duties well enough to detect errors or delays by the outsourced firm; and has previously owned budget cash flow or cost control.
  
• Systems building: Proven track record of setting up processes from scratch not only operating within an existing large-company system.
  
• Character: High integrity an ownership mindset and comfort working independently in a small multitasking environment.
  

Nice-to-have

• Japanese: Japanese language proficiency at N3 level or abovea strong plus but not required.
  
• Industry: Background in seafood food FMCG or import/export trading.
  
• Stage: Experience in a small company or early-stage environment.
  
• Accounting: Formal accounting qualification which would be a bonus given the finance floor requirement.
  

What Success Looks Like

• 090 days: During the first 90 days understand the business end to end identify the biggest control gaps and take over supervision of the external accounting firm with a reliable monthly reporting rhythm.
  
• Year 1: During the first year core SOPs for finance administration HR and procurement are documented and operational; management receives accurate and timely reports; and recurring accounting and administrative issues are eliminated.
  
• Longer term: Become trusted enough to take on broader management responsibilities as the company grows.
  

Core Competencies We Are Hiring For

• Integrity and transparencythe single most important trait for this role.
  
• Ownership and initiativecloses gaps without being told.
  
• Systems thinkingbuilds structure where there is none.
  
• Financial literacy and control discipline.
  
• Clear cross-cultural communication between Vietnam and Japan.
  
• Stability and a genuine desire to grow with the company.