Senior Administrative Assistant

A Fortune 500 company EMCOR Group Inc. (NYSE: EME) is a leader in mechanical and electrical construction industrial and energy infrastructure and building services. EMCOR companies plan install operate maintain and protect the sophisticated and dynamic systems that create facility environmentssuch as electrical mechanical lighting air conditioning heating security fire protection and power generation systemsin virtually every sector of the economy and for a diverse range of businesses organizations and government.

This position provides administrative support to the Senior Vice President and Chief Financial Officer including coordinating calls and meetings with investors general meeting and event planning preparing and editing written materials conducting basic research and assisting with other ad hoc items as needed.

More specifically the Senior Administrative Assistant is responsible for following:

• Provide strong comprehensive administrative support to the Chief Financial Officer.
• Coordinate virtual and in-person meetings with investors. Field and triage inquiries from the investor community.
• Serve as a general liaison with internal/external stakeholders managing communication and correspondence efficiently and professionally.
• Coordinate general internal and external events (both in-person and virtual) including budgeting room set-up preparation of meeting materials and agenda preparation.
• Design prepare and/or edit written and digital materials for both internal and external audiences using PowerPoint Excel and Word.
• Conduct basic research compile data as needed and use digital and AI-enabled tools to support drafting summarization and administrative efficiency while exercising sound judgment accuracy and confidentiality.
• Handle confidential information with discretion and professionalism.
• Perform basic bookkeeping tasks such as expense reports invoicing and budgeting and expense-tracking.
• Perform general administrative duties such as preparing correspondence proofreading documents copying filing ordering of supplies.
• May support various special projects particularly involving budgets and preparations for Board and senior management meetings.
• Assist other departments and executives with special assignments as needed.

• Associates degree or equivalent experience required.
• Minimum five years administrative experience in a corporate environment strongly preferred experience with a Fortune 500 company preferred.
• Ability to effectively and professionally communicate and interact with personnel at all levels within the company and outside of it.
• Able to maintain a high level of confidentiality and discretion.
• Strong time management organizational oral and written communication skills.
• Proactive self-motivated and detail-oriented.
• Strong analytical skills with excellent problem-solving ability.
• Advanced PC skills including Microsoft 365 (Outlook Word Excel PowerPoint Teams and Visio) Docusign and the ability to learn and use new business systems collaboration platforms and workflow or automation tools.
• Proficiency using AI-assisted productivity tools including M365 Copilot to support meeting preparation note organization document drafting summarization and information retrieval with the ability to validate outputs protect confidential information and apply appropriate judgment in a corporate environment.

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Please review our Affirmative Action Policy.

New York State (effective 9/17/2023) for jobs promotions or transfer opportunities that will physically be performed in the State of New York or that will be reporting to a supervisor office or other work site in New York:

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $100000-$113000

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.