Secretary-Transportation

• 8hrs/day
• 12 month position
• Paygrade 4
• $22.23/hr
• Work Hours:8:00am-5:00pm
• Replacing Julie Belanger
• Effective asap

Position Summary

Performs a wide variety of clerical support services to assist the efficient operation of the Transportation Department while maintaining confidentiality.

Duties and Responsibilities

(These duties and responsibilities are judged to be essential functions in terms of the Americans With Disabilities Act or ADA)

• Answer high volume phone calls & two-way radio. Greets visitors and assists them.

• Monitor budget and generate reports for Directors review including P-card and mileage reports.
• Process drivers payroll and monitor drivers attendance.

• Maintain master MDOS drivers license spreadsheet.

• Monitors driver information insurance/registration information etc.
• Process drivers license records through the MDOS website
• Schedule appointments and interviews follow up new employee recommendations and processing.
• Monitor update information and run reports for Fueling and Tank Leak systems.
• Assigns drivers fuel fob.
• Update Pupil Transportation Website via Foxbright.
• Process purchase orders accounts payables .
• Order & maintain department supplies.
• Process maintenance work orders.
• Process accident & incident reports.

• Verifies student data in PowerSchool and TransFinder.

• Edits and assists with bus routes driver directions and bid sheets.
• Compiles alternate addresses for Supervisor once information is changed in PowerSchool.
• Review the transportation department main email account provide answer or forward to appropriate administrators.
• Operate office machines such as photocopiers scanners computers printers calculators facsimile machines voicemail systems two-way radio and telephones.
• Communicate with vendors schools parents employees students and other individuals to answer questions disseminate or explain information and address complaints.
• Other duties as assigned by administration.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education Experiences Knowledge Skills and Abilities

(To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education:

This position requires high school diploma or equivalent.

Experience:

• One year of related experience providing clerical support in an office setting required two years preferred.

Knowledge:

• Knowledge of basic math required.
• Knowledge of principles and processes for providing customer services required.
• Knowledge of administrative and clerical procedures and systems such as word processing spreadsheets database managing files and records designing forms and other office procedures required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar required.

Abilities:

• Ability to read and interpret district policies guidelines and government regulations required.
• Ability and willingness to participate in training classes required.
• Ability to write routine reports and correspondence required.
• Ability to interpret a variety of instructions furnished in written oral diagram or schedule form required.
• Ability to multi-task meet deadlines be organized and work in a fast-paced work environment required.
• Ability and willingness to work cooperatively with teachers community students and staff required.
• Ability to read write and communicate effectively in English to perform essential job duties including but not limited to understanding and following safety instructions responding appropriately to emergency situations completing documentation and interacting with English-speaking staff students community and supervisors required.

Skills:

• Word processing 40 wpm required
• Advanced Word processing programs required
• Advanced Spreadsheet programs required
• Advanced AS400 required
• Powerpoint preferred
• Basic PowerSchool required
• Basic math skills required
• Good verbal and written communication skills required
• Customer Service Skills required
• Database programs preferred
• TransFinder preferred
• Time Force/UKG preferred

Testing

Keyboarding Data Entry Advanced Word Processing Advanced Spreadsheet programs Basic Math Alpha Filing Customer Service Proofreading Advanced AS400 Basic PowerSchool Encounter Assessment and Writing are required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit use hands to finger handle or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 30 pounds of files computer and audio-visual equipment etc. Specific vision abilities required by this job include close vision and ability to adjust focus especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment is very loud.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Title: Transportation Secretary Grade 4 FLSA: Non- Exempt

Reports to: Director of Transportation Updated August 2026

It is the policy of Chippewa Valley Schools not to discriminate on the basis of race color sex (including but not limited to sexual orientation gender identity) religion national origin or ancestry age disability height weight genetics or marital status in its programs services activities or employment. Inquiries related to nondiscrimination policies questions concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator Director of Human Resources Chippewa Valley Schools Administration 19120 Cass Avenue Clinton Township MI 48038 Phone: Email: / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator Director of Special Services (same address) Phone: Email:.Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at or.

Required Experience:

Junior IC