Scheduling CoordinatorRecruiter Richardson

VIVA PEDIATRICS
VIVA Pediatrics is a home health services company with a specialty in private duty nursing and skilled nursing visits for infants and children. We are committed to providing each patient with an exceptional level of care and attention. At our agency we are proud to be nurse owned and operated. Our dedicated staff works together as a team to provide high-quality comprehensive care to medically fragile children. VIVAs core mission is to staff compassionate and understanding caregivers that take pride in paying close attention to each patients needs.

SUMMARY OF FUNCTIONS:
Responsible for performing a variety of duties. This position requires communication between the Administrator patients families nurses and staffers. This position requires an individual to be multi-tasked have computer skills great communication skills and be efficient. This position comes with a generous bonus program.

MAJOR DUTIES AND RESPONSIBILITIES:

• Scheduling
• Reporting and documenting missed shifts missed shift log
• Posting nurses notes
• Maintain clients schedules for all cases/ Managing clients schedules and hours allotted per authorization period
• Answering phones
• Calling nurses for availability
• Mail nurse & family schedules
• Covering any missed shifts
• Discuss schedules and maintain open communication with client and nurses on all schedules
• Calendar build for each client
• Input all on-call log info into system
• Update Director of Operations & HR Administrator and Nurse Recruiter of any changes with the nurses
• Keep an updated log of schedules and hours for each week including on-call log
• Organize and separate clinical documentation
• Must answer on call phone as needed - during office after hours including weekends
• Check office mail and distribute as needed
• Reviewing and controlling field personnel overtime
• Nurse of the Month (work closely with Nurse Recruiter and Administrator on the selection process)
• Hiring of field personnel including pay negotiation interviewing and screening applicants
• Performs other duties as required
• Maintains On-Call Staffing book
• Complete missed shift logs - monthly
• Communicate and gather ideas from Director of Nursing and Branch Manager regarding staffing issues work as a TEAM
• Work closely with Director of Nursing with any new referrals in staffing and communicating with the family can take PT intake
• Working with RN Case Manager on scheduling nurses for check-offs
• Maintains high-level of confidentiality with client and staff protected/personal information
• Provide effective communication to patient/family team members and other health care professionals
• Facilitates the communications system for clients and staff which may include: mail distribution phone system memos answers incoming calls documents and disseminates appropriate messages

SKILLS AND QUALIFICATIONS:

• Able to maintain high level of confidentiality
• Recruiting/staffing experience
• Team oriented
• Excellent organizational and time management skills
• Experience in health care arena a plus
• Proficient in Microsoft Office