Recruiter

Statement of Work Details

Coordinates the recruitment scheduling travel and admission of research study participants.

• Coordinate patient schedules with testers nurses physicians and clinical research coordinators.
• Coordinate the recruitment scheduling travel and admission of research study participants with clinical staff.
• Work with staff to coordinate new research patient screening appointments procedures and imaging studies between protocol investigators and the outpatient clinic scheduling personnel.
• Collaborate with the Protocol Office Staff PIs and Coordinators to establish recruitment strategies; comply with regulations and guidelines.
• Coordinate with clinical services for scheduling screening visits; communicate to all relevant clinical personnel regarding screening dates and times
• Explore opportunities for recruitment within the community in compliance with HIPAA guidelines; prepare periodic and ad-hoc reports of recruitment efforts
• Create and update operating procedures for recruiting functions.
• Plan and execute scheduled and ad hoc recruitment meetings.

Distributes recruitment materials.

• Participate in community outreach activities in recruitment areas to encourage participation in study.
• Distribute patient recruitment and communication materials.
• Compile promotional materials for meeting exhibits and presentations special events and other events.
• Distribute fliers research and place advertisements in suitable media.
• Develop and modify advertising media (print ads on-line ads and mailings) to recruit research participants as mandated by protocol stipulations
• Coordinate with advertising media outlets to place advertisements
• Create and/or coordinate the production of brochures flyers and posters necessary for recruitment efforts.
• Serve as a representative of the NIA to community groups research groups and other outside the NIA

Acts as a liaison between participants participants relatives and staff members and communicates participants questions complaints problems and concerns to appropriate staff members.

• Triage questions to appropriate personnel in the team as necessary.
• Respond to incoming and outgoing calls and emails relating to specific studies as determined by PIS CRCs and Recruiters; maintain daily tracking logs; coordinate accurate data entry of all.
• Maintain confidentiality of patient information consistent with regulations and guidelines

Explains policies and procedures to participants and refers them to appropriate staff.

• Respond to communications with research subjects; direct questions to appropriate team member. 5

Collates enters and maintains data collected on participants.

• Ensure consistency in records data and datasets in accordance with regulatory requirements.

Coordinates new patient referrals by obtaining pertinent information and forwarding it for review.

• Provide lists of potential research volunteers to principal investigators based on database searches against protocol criteria. 3
• Refer prospective volunteers per study guidelines to the appropriate Institute contact person. 4

May assist in preparing credentialing packages.

• Work with staff on preparation of credentialing packets for clinical staff.

Monitors workflow and administers and revises processes to maintain and improve operations.

• Work with staff to achieve optimum schedule and staff utilization; work with staff in problem solving for overlapping appointments. 1
• Review future scheduled cases to resolve potential conflicts or problems; monitor additional reports to ensure data validity. 2

Mentors and trains staff on patient recruitment and coordination processes and procedures.

• Work with staff on mastery of understanding of active NIA protocols eligibility requirements recruitment needs and priorities of studies knowledge of IRB regulations for recruitment of human subjects for research