Project Coordinator

Spectra Tech LLC is a recognized leader in providing Technical and Program Management Services Information Technology and Logistics Services and Support. We have enabled our Government and Commercial clients to achieve their organizational initiatives through the application of high quality innovative and cost-effective professional services and solutions.

Spectra Tech LLC is currently looking for a Project Coordinator to work on a government project at Adelphi Laboratory Center (ALC) in Adelphi Maryland.

This position is full-time and onsite at Adelphi Laboratory Center (ALC).

Responsibilities

• Establishes and maintains procedures for tracking necessary information to respond to taskers and information inquiries
• Prepares responses to taskers and information inquiries from senior management
• Collects analyzes and summarizes relevant technical and programmatic information from a variety of sources in support of ARLs mission
• Coordinates and organizes meetings workshops tours or other special events to include setting up displays pertaining to laboratories and experimental facilities
• Monitors progress of technical programs to include topics such as maintaining and modifying program schedules; tracking milestones and deliverables; analyzing staffing requirements; tracking analyzing and projecting budget data preparing modeling and simulation and/or systems engineering plans
• Develops and recommends procedures for tracking administrative requirements and develop and recommend a system to continually improve efficiency and performance in these areas
• Analyzes technical and non-technical aspects of a given business unit and suggest metrics for tracking
• Tracks reviews and analyzes branch division or other work unit performance versus established metrics
• Tracks and monitors business unit or program requirements in the areas of safety security environment or other administrative areas
• Creates customizes prepares and maintains presentations briefing charts and technical and nontechnical documents using computer software (e.g. Microsoft Office Suite) websites graphical elements scanned photos and other presentation matter. Responsible for preparing documentation from draft to final form
• Supports meetings and special events for the organization (e.g. Days of Remembrance Organizational Day Bring-Your-Child-to-Work Day) to include coordinating attendance amenities and accommodations at the event
• Plans and schedules conferences tours working lunches symposiums and meetings
• Schedules room for meetings coordinates lunch requests notifies attendees and coordinates Video Teleconference
• Handles conference requirements and any other special requirements for meeting/conference/project (reserves parking spaces directional signs registration desk name plates table tents etc.) and follow through on activities to accomplish the ARL mission
• Establishes and maintains office databases such as calendars to include scheduling meetings/conferences and office information such as phone numbers locations and addresses
• Operates various office equipment
• Provides on-the-job training to other contractor personnel
• Participates in projects from inception to completion; provide the status of projects associated with ARL building and facility
• Supports with multiple renovation and construction work projects being performed
• Completes weekly project status reports and provides to the Contract Program Manager

Required Qualifications

• U.S. Citizenship is required per contract to obtain and maintain a U.S. Department of Defense Secret Clearance
• Bachelors degree and one (1) year specialized experience; or three (3) years of specialized experience.
• Experience in using Microsoft Office Suite specifically Power Point Excel Word Access.
• Knowledge of and experience with proper English grammar spelling capitalization and punctuation.
• Ability to learn Government acronyms and abbreviations.
• Experience in conducting tours visits arrangements and organization-wide events.
• Capable of learning and utilizing current business management tools and databases such as eARL; GFEBS; Automated Time Attendance and Production System (ATAAPS); Defense Travel System (DTS) or any successor systems.
• Ability to effectively communicate verbally and in writing with internal and external organizations.
• Ability to interpret and implement SOPs and IOPs.
• Ability to provide on-the-job training to other Contractors
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• See details of objects that are more than a few feet away
• Use fingers to grasp move or assemble very small objects
• Make fast repeated movements of fingers hands and wrists
• See differences between colors shades and brightness
• Hold the arm and hand in one position or hold the hand steady while moving the arm
• Use one or two hands to grasp move or assemble objects
  
  

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex gender identity sexual orientation race color religious creed national origin physical or mental disability protected Veteran status or any other characteristic protected by federal state or local law.

If you need a reasonable accommodation for any part of the employment process please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

Required Experience:

IC