Payroll Administrator

Western EcoSystems Technology Inc. (WEST) is a dynamic medium size environmental consulting firm that provides innovative solutions through applied science with offices across the United States and Canada. We are looking for a full-time Payroll Administrator in one of our offices or potentially remote.

WEST has a core team of operations professionals to help support our services team. Since its founding in 1990 the WEST team has shaped our work through our core values and key principles that our work matters to our clients communities and the environment. Join WEST and discover a company of passionate committed and highly motivated individuals.

Please clickhereto see what benefits WEST offers!

The minimum base salary for thisposition is $65000 and the maximum is $75000 plus additional annual profit-sharing bonus potential. Salary may vary based on education knowledge and experience.

Job Description:

The Payroll Administrator is a key member of the Human Resources team responsible for performing payroll and administrative tasks to ensure accurate processing recording and auditing of WESTs multi-state and Canadian payroll and associated taxes.This role works closely with support staff and management to ensure payroll compliance and accuracy across jurisdictions.

Responsibilities include:

• Prepare and process bi-weekly payroll for U.S. employees in multiple states and provide payroll data for Canadian payroll processing
• Review new hires and payroll system data for accuracy and completeness
• Audit review and post timekeeping records in compliance with company standards
• Ensure proper overtime coding across multiple state and provincial requirements
• Calculate and process payroll deductions additions garnishments and levies
• Reconcile bi-weekly benefit withholdings (medical dental vision) and reimbursements
• Manage vacation sick and other leave accruals for full- and part-time employees
• Respond to employee questions regarding pay deductions and withholdings
• Assist with payroll tax deposits and preparation of monthly quarterly and annual filings
• Support multi-state tax compliance including unemployment and workers compensation reporting
• Research and register payroll tax accounts in new states
• Reconcile payroll tax general ledger accounts and prepare quarterly adjustments
• Assist with year-end processing including W-2 preparation in compliance with IRS regulations
• Maintain payroll records in accordance with legal requirements
• Prepare ad hoc reports and analysis for management
• Stay current on payroll laws and regulations and communicate updates as needed
• Maintain strict confidentiality of payroll and employee information

This is a general description of the functions for this position and is not inclusive of the duties which may be associated with this position.

Requirements:

A Payroll Administrator plays a critical role in ensuring accurate compliant and timely compensation for employees safeguarding both employee trust and organizational integrity and therefore the ideal candidate must meet the following qualifications and requirements.

• Bachelors degree in accounting Business or payroll certification
• 25 years of multi-state payroll or bookkeeping experience
• Strong knowledge of payroll processes compliance and multi-state tax requirements
• High attention to detail with a focus on accuracy and timeliness
• Strong organizational and time management skills
• Proficiency in payroll systems (Deltek VantagePoint experience preferred but not required) and Microsoft Office
• Ability to interpret and apply payroll regulations and policies
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Proven ability to handle sensitive and confidential information

After an offer of employment is made the candidate must successfully pass a pre-employment background check drug screening and a DMV records check that meets WESTs minimum criteria to operate a motor vehicle on behalf of the company. A valid drivers license will be required.

WEST provides equal employment opportunities to all individuals regardless of their race color religion gender identity or expression age sex sexual orientation national origin disability status genetics and any protected veteran status and any other characteristic protected by federal state or local law. Further WEST takes affirmative action to ensure that all individuals are treated fairly and without discrimination for recruitment selection advancement and every other term and privilege associated with employment.