Part-Time Workplace Experience Coordinator (Contractor)

Who is Nexxen
Flexible advertising unified by data. Nexxen empowers advertisers agencies publishers and broadcasters around the world to utilize data and advanced TV in the ways that are most meaningful to them. Our flexible and unified technology stack comprises a demand-side platform (DSP) and supply-side platform (SSP) with the Nexxen Data Platform at its core.

Why join the Nexxen team
With a global footprint you can be part of a team that is transforming advertising through our creative flexible and unified solutions. Employees hustle commit and dedicate themselves to pillars that make up the Nexxen Way the 3Cs - Customer Centric Curious Mindset Collaborative with No Ego.

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Nexxen Fraud Alert and Notice: Protect Yourself from Impersonation and Fraudulent Activity

We are seeking a Workplace Experience Contractor to be the main point of contact for our offices. This is an established role for someone with 1-3 years office related experience who is energized by people takes pride in creating a warm and welcoming environment and genuinely loves making the day-to-day experience great for everyone around them.

You will be the first face employees and visitors see the person who makes sure the office feels alive and cared for and a key connector between the People team and the employees we support. No two days will look the same and that is part of what makes this role special.

Key Responsibilities

Office Experience & Culture

• Create a warm welcoming environment for employees guests and new hires from the moment they walk through the door.

• Own the day-to-day look and feel of the office ensuring shared spaces are clean organized stocked and functioning well.

• Order and manage office refreshments snacks and food programs keeping the kitchen and common areas stocked and enjoyable.

• Help coordinate and execute employee engagement activities team events office celebrations and culture moments that bring people together.

• Serve as a visible approachable presence in the office building genuine relationships with employees and making everyone feel at home.

People Operations Support

• Provide HR administrative support with onboarding logistics for new hires.

• Support the coordination of new hire orientation days including preparing materials setting up workstations and ensuring a seamless first-day experience.

• Assist with tracking and reporting on attendance headcount and other People data as needed.

• Support offboarding logistics including equipment collection system access and exit coordination.

Workplace & Facilities Support

• Serve as the primary point of contact for office maintenance requests coordinating with building management and vendors to ensure timely resolution.

• Manage office supply inventory and place orders proactively to avoid disruptions.

• Support the setup and breakdown of meeting rooms and event spaces as needed.

• Assist with light EA and administrative support tasks for senior stakeholders in the office as needed.

• Ensure office safety security and visitor management protocols are consistently followed.

Qualifications Required

• 1-3 years of experience in an office coordinator HR admin receptionist EA or people-facing operations role.

• Highly organized with strong attention to detail and the ability to juggle multiple tasks without dropping the ball.

• Proactive mindset spots what needs to be done and does it without being asked.

• Comfortable with basic administrative tasks data entry and working in HR or office management systems.

• Strong written and verbal communication skills.

• Reliable punctual and committed to being a consistent dependable presence in the office.

Preferred

• Experience coordinating events or employee engagement activities.

Core Competencies

• Self-Starter: Proactive and action-oriented; spots what needs attention and takes care of it.

• Relationship Builder: Builds genuine warm relationships with employees at every level of the organization.

• Organized & Reliable: Keeps multiple plates spinning without losing track of the details.

• Culture Carrier: Brings positive energy to the office and contributes to a culture where people enjoy coming to work.

• Clear Communicator: Communicates clearly and warmly whether in person over Slack or via email.

• Adaptable: Flexible and composed when priorities shift or something unexpected comes up.

• Service Mindset: Treats all employees guests and vendors with care discretion and respect.

At Nexxen we value our differences varied experiences and collective contribution. We know that not everyone takes the same career path so if you dont match this job description perfectly dont worry! We would rather see your application than risk missing out on your potential to make an impact.

In support of pay transparency and equity the minimum and maximum pay for this role is $22-28/hourly at the time of posting. While this is our reasonable expectation this is not a guarantee of compensation or salary actual compensation is influenced by a wide range of factors including but not limited to skill set level of experience education certifications responsibility and geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location. The specific programs and options available will vary depending on the state start date and employment type. Our Talent Acquisition team will be happy to answer any questions you may have.

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Required Experience:

IC