Operations Manager & Bookkeeper

Operations Manager & Bookkeeper South Bend IN

This full-time position offers a unique blend of office management bookkeeping administrative support and event coordination within a collaborative mission-driven environment.

The person in this role will serve as a key member of the team helping keep daily operations running smoothly while supporting financial processes office administration special events and community initiatives. If you enjoy variety in your workday and like being the person who keeps everything organized behind the scenes this could be an excellent fit.

Job Duties:
Managing day-to-day office operations and administrative functions
Serving as the first point of contact for visitors phone calls and general inquiries
Coordinating meeting logistics calendars board meetings and office communications
Maintaining office records filing systems and operational documentation
Ordering and managing office supplies and inventory
Supporting special events and community programs throughout the year
Assisting with internship recruitment onboarding and program coordination
Entering deposits payables invoices payroll entries and financial transactions into QuickBooks Online
Processing accounts payable and assisting with accounts receivable activities
Performing monthly bank reconciliations and preparing financial reports
Assisting with budget tracking audit preparation payroll reporting and year-end financial processes
Supporting staff with software tools technology questions and vendor coordination as needed

Its a match for someone who enjoys both administrative and bookkeeping responsibilities is highly organized and takes pride in keeping an office running efficiently. This role is ideal for someone who enjoys supporting a team managing details and being involved in a variety of projects and community-focused initiatives.

Requirements:
Previous experience in office administration bookkeeping accounting or business operations
QuickBooks Online experience preferred
Strong organizational and time management skills
Ability to multitask and manage changing priorities
Proficiency with Microsoft Office Excel Outlook and other business software
Strong communication and customer service skills
Comfortable working independently and as part of a small team
Experience in a nonprofit community organization or small business environment is a plus
Ability to occasionally work evening or weekend events as needed

Benefits:
Paid Time Off
Health Insurance
Dental Insurance
Life Insurance
Disability Insurance
Retirement Benefits

Personnel Partners a division of Specialized Staffing Solutions LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.