Commissary Operations Manager

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The New York City Department of Correction (DOC) is an integral part of the Citys evolving criminal justice system participating in reform initiatives and strategies aimed at moving the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for staff visitors volunteers and people in our custody. Importantly safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7500 diverse professionals and knowledge experts.

Under the direction of the Director of Commissary the DOC seeks to recruit a Commissary Operations Manager to provide administrative and operational support to the Director of Commissary in overseeing the Departments commissary. The selected candidates responsibilities will include but are not limited:

-Assist with the daily coordination and administration of commissary operations across multiple
correctional facilities.
-Serve as a liaison between the Director/ AC commissary vendor Department staff and
external stakeholders to facilitate effective communication and issue resolution.
-Coordinate meetings maintain calendars prepare agendas and recorded meeting notes
and action items.
-Manage incoming and outgoing correspondence including emails reports memoranda
and other official communications.
-Assist in monitoring vendor performance and ensuring compliance with contractual
obligations and Department requirements.
-Support the preparation review and submission of contract-related documents
performance evaluations and vendor reports.
-Maintain and updated commissary policies procedures and operational documentation.
-Track commissary data inventory reports pricing updates delivery schedules and other
operational metrics.
-Assist in analyzing commissary trends and compiling information for management reports
and presentations.
-Coordinate the exchange of information related to incarcerated individuals security
classifications and commissary restrictions.
-Assist in resolving delivery issues service concerns and operational challenges involving
commissary vendors and facility staff.
-Monitor and tracked commissary-related initiatives including the distribution of approved
medical and incentive items.
-Respond to inquiries and assisted with the investigation and resolution of commissary
grievances submitted by incarcerated individuals staff and members of the public.
-Review invoices supporting documentation and payment records for accuracy before
submission for approval.
-Coordinate with Information Technology teams and vendors to support system
integration and operational functionality.
-Maintain confidential records databases and filing systems in accordance with
Department policies and procedures.
-Prepare reports spreadsheets and presentations to support executive decision-making
and operational planning.

Preferred Skills
-Strong analytical and computer skills including proficiency using Microsoft Office (Word
Excel PowerPoint Outlook) queries and reports.
-Excellent verbal and written communication skills
-Strong client service ethics
-Key organizational and interpersonal skills.

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Qualifications :

A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations labor relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in 2 above.

A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in 2 above.

A combination of education and/or experience equivalent to 1 2 3 or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However all candidates must have a high school diploma.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time