Operations Coordinator

Property & Client Services Coordinator (Retail Center Operations) $32$34/hr On-Site Daily in San Jose CA Start Immediately

Why This Role Stands Out

Join a fast-paced retail environment where youll sit at the center of operations finance and tenant experience. This is a highly visible role supporting leadership at a major shopping destinationideal for someone who thrives on ownership organization and making things run seamlessly behind the scenes.

Role Overview

The Property & Client Services Coordinator is the operational backbone of the center driving administrative excellence across contracts finance compliance and tenant coordination. Reporting directly to the General Manager this role ensures accuracy efficiency and compliance across critical day-to-day functions that support the overall success of the property.

What Youll Own

Contract & Procurement Operations

• Maintain and manage the Center Contract Log tracking all agreements and amendments
• Draft and process service contracts work orders and change orders
• Support vendor bidding and contract lifecycle through Procore
• Ensure adherence to procurement policies and financial authorization guidelines
• Participate in vendor/project meetings and track follow-ups

Financial & Administrative Operations

• Own accounts payable processing: invoice matching routing and issue resolution
• Manage vendor setup and maintenance requests to ensure timely payment
• Process and audit manual billings across departments (legal specialty leasing etc.)
• Maintain check logs and coordinate lockbox submissions
• Reconcile P-Card expenses monthly and track supporting documentation
• Support quarterly accruals and forecasting alongside leadership

Risk Compliance & Access Management

• Coordinate and issue work/access permits for vendors and contractors
• Ensure all contractors meet insurance and compliance requirements
• Support compliance workflows using systems like Sine/Angus
• Prepare and submit required forms to initiate vendor compliance processes

Tenant & Operational Support

• Act as a key point of contact for tenants ensuring smooth communication and support
• Assist with specialty leasing activations and center events
• Support general administrative needs that keep the center running efficiently

What Were Looking For

• Highly proactive detail-oriented and organized
• Strong communication and interpersonal skills (tenant-facing role)
• Ability to multi-task and manage competing priorities in a fast-paced environment
• Confident working independently with sound judgment
• Experience with financial processes contracts or property management is a plus
• Familiarity with tools like Procore invoice systems or compliance platforms preferred

Role Details

• Location: Oakridge CA 95123
• Pay Rate: $32$34/hour (W-2)
• Start Date: ASAP
• Duration: Long-term contract with strong potential for extension

If youre someone who thrives in a highly organized people-facing operations role and enjoys being the go-to person who keeps everything movingthis is an excellent opportunity to step into a high-impact position.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age ethnicity gender nationality religious belief or sexual orientation.

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