Operations Coordinator
Job Location:
Los Angeles, CA - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
Ready to turn your passion into a career Do you dream of working in a dynamic and fast-paced logistics environment supporting major events in sports music automotive fine art and film Want the chance to collaborate with some of the biggest names in entertainment media and luxury Look no further! Were looking for talented and passionate individuals like you to join our logistics team.
The Rock-It Company is a market leader in two expansive logistics and project management sectors across the globe: live events encompassing live music sports and broadcasting film and TV and experiential events and exhibitions; and luxury goods focused on fine art automotive and fashion. Rock-It which began in 1978 serving Led Zeppelin includes Rock-it Cargo Rock-It Sports Rock-It Productions Rock-It Experiential Dietl CARS Dynamic International and more. Rock-Its premier team manages bespoke global logistics through end-to-end services including multimodal freight event logistics planning and custom storage and distribution solutions. This service delivery leverages an unparalleled global network with over 10000 missions a year. Rock-It is the chosen provider for reliability and efficiency where failure is not an option for a customers most prized events and possessions.
At our company we believe that our people are our greatest asset. As the DIETL Operations Coordinatoryou will play a crucial role in an environment where our employees excel and feel valued. Join us in creating unforgettable experiences and driving success in a fast-paced exciting industry. Apply today and be a part of a team that values teamwork innovation diversity and excellence.
DIETL by Rock-It supports a worldwide network of collectors auction houses galleries and museums with specialized freight forwarding customs brokerage and secure climate-controlled storage.
Location:Los Angeles CA
Work Schedule: Schedule varies based on workload and may require after-hours and weekend availability.
Key Responsibilities:
- Coordinate all aspects of domestic and international fine art shipments and related projects for the Los Angeles Museums & Exhibitions team.
- Complete and maintain required TSA training and certifications while ensuring shipment compliance with applicable TSA regulations.
- Coordinate logistics with clients vendors carriers agents and internal teams to manage schedules budgets documentation and project requirements.
- Prepare project estimates budgets and transportation plans including routing recommendations and scheduling.
- Open and manage shipment files for import export domestic and international movements.
- Arrange transportation services by booking airlines trucking companies crate shops art handlers supervision agents and other service providers.
- Prepare and process shipping and customs documentation including air waybills (AWBs) packing lists delivery orders AES filings and other import/export documents.
- Research import and export regulations obtain required permits and coordinate U.S. Customs entry documentation.
- Prepare shipment and courier itineraries and provide clients with timely shipment status updates throughout the project lifecycle.
- Create and submit invoices ensuring accurate billing and project documentation.
- Provide administrative and operational support to the Los Angeles and U.S. Museums & Exhibitions teams.
- Participate in client meetings and events and collaborate with colleagues to support additional shipments and special projects as needed.
Qualifications:
- Bachelors degree preferred or equivalent combination of education and relevant work experience.
- Interest in logistics transportation supply chain management freight forwarding fine art handling or international trade.
- Strong organizational skills with the ability to manage multiple tasks priorities and deadlines in a fast-paced environment.
- Excellent verbal and written communication skills with the ability to interact professionally with clients vendors carriers and internal teams.
- Detail-oriented with the ability to prepare review and maintain accurate documentation and records.
- Proficiency in Microsoft Office Suite including Outlook Excel Word and Teams.
- Ability to learn transportation regulations import/export procedures TSA requirements and other industry compliance standards.
- Self-motivated team player with strong problem-solving skills and a willingness to take initiative and learn new processes.
Dont meet every single requirement We are dedicated to building an inclusive and authentic workplace so if youre excited about this role but your experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.
What The Rock-It Company Will Offer You:
A growing logistics platform within the entertainment and luxury import/export logistics industry providing unrivaled experience and expertise for live events touring sports luxury auto and art freight forwarding. Our teams serve as the premier freight forwarders handling some of the worlds biggest concerts festivals and sporting events for many high-profile clients across the music & sports industries to make the greatest shows and events possible across the world.
Work with some of the most well-known and successful companies in the world. Your work will make an impact and be appreciated by others.
Benefits & Perks That Rock!
- Recharge & Reset: Enjoy a generous PTO package with 18 vacation days 2 floating holidays 7 sick days and 11 paid holidays annually. We know work-life balance is key.
- Your Health Our Priority: Comprehensive medical dental and vision plans are just the start. Get employer contributions to your HSA if you choose a high-deductible health plan plus access to convenient telemedicine through MDLive and mental health support through our Employee Assistance Program.
- Financially Fit: Secure your future with our 401(k) match and comprehensive employer-funded insurance (Basic Life AD&D Short-Term Disability and Long-Term Disability).
- Family Matters: Welcoming a new addition We offer generous paid parental leave for all parents.
- Perks with a Purpose: Grow professionally with Continuing Education Reimbursement give back with Charitable Donation Matching and even snag free tickets to client events (when available)!
- Culture Club: We love to celebrate! Join us for regular company events like birthday lunches sports outings volunteer opportunities and more.
- Optional Add-Ons: Customize your benefits with supplemental insurance (accident critical illness hospital indemnity) and pet insurance through MetLife.
- Sweet Savings: Score potential discounts on home and auto insurance through Farmers Insurance.
The Rock-It Company is committed to the inclusion of all qualified individuals. As part of this commitment Rock-It will ensure that persons with disabilities are provided with reasonable accommodation for the hiring process. If reasonable accommodation is needed please contact. Rock-It provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to legally protected characteristics under applicable federal state or local law pertaining to the employees state of employment.
Required Experience:
IC
