Operations Coordinator

TheOperations Coordinator is responsible for supporting instructional needs and planning for the K-8 school. TheOperations Coordinator also supports the non-instructional operations and communications at the school working directly with the school operations team to help maintain a friendly safe and professional school environment.

Major Responsibilities:

Student Programming

1. In collaboration with pedagogical leaders Divisional Operations Team Student Coordinator and faculty plan and execute operations for school-day and after-school student events which may include but is not limited to music concerts ceremonies field trips family academic events dances game nights class photos and other activities to foster student culture.
2. Provide day-of support for student events.
3. Play an integral role in planning and executing off-site student trips in-school assemblies and family academic events.
4. Work with Operations Manager to recruit new students
5. Develop and maintain relationships with neighboring organizations for additionalstudent needs such as after-school programs.

Communications & Ops

1. Serve as the staff advisor for the Parent Council Executive Board and oversee all Parent Council activities.
2. Serve as the first point of contact by answering phones greeting visitors and handling a wide variety of family concerns on a daily basis.
3. Develop and maintain relationships with neighboring organizations for additional student needs such as after-school programs.
4. Develop and implement mass communications strategy forparents/families/guardians which may include but is not limited to weekly newsletters recorded calls calendars student permission slips and flyers. e. Develop and implement communications with parents/families/guardians regarding student events and field trips.
5. Coordinate create and distribute the Weekly Circular for the Middle School Division
6. Develop and maintain positive relationships with the school nurse and to ensure that all medications and medical records are properly maintained and with vendors and building teams such as Custodians and School Food
7. Organize analyze and streamline systems and processes for information collection including student records.
8. Organize and assist with maintenance of school supply inventory aesthetics facilities and technology support.

Pedagogical Support

1. Track school data including scholar attendance behavior and other achievements/infractions; create systems that support school leaders and families in meeting school culture goals.
2. Serve as back-up for and provide support to Teachers including but not limited to covering classes advisory and electives.
3. Assist with various student-facing responsibilities including but not limited to lunch/recess advisory and electives.
4. Coordinate the collection and ongoing maintenance of all student records and files

Team Support

1. Perform clerical duties as may be needed including but not limited to; coordinating meeting logistics drafting agenda taking meeting minutes filing copying answering phone calls fielding general inquiries submitting purchase requests others.
2. As member of the Division Ops Team provide support for student-facing and other pedagogical tasks to ensure successful school operations which may include but not is limited to supporting student-facing school ops tasks
3. May be assigned to special projects and provide back-up support to other teams and/or school events as may be needed to ensure school operations run smoothly.
4. May serve as back-up scheduler for last-minute callouts or other staffing coverage.
5. May be assigned to special projects which may include but is not limited toplanning and executing school events.

Position Qualifications

Educational Background and Work Experience

• Bachelors degree from an accredited college or university
• 1-2 years of experience working in an office environment
• Previous experience working with children.

Bilingual Spanish and English with verbal and written proficiency in both languages

Preferred: Demonstrated experience working in a non-profit organization or school in the areas of administration operations events and/or project management

Knowledge Skills and Abilities

• VOICEs mission vision values and culture
• Effective skills in self-management including but not limited to meeting deadlines effective prioritization of tasks self-organization managing up and efficient time and task management
• Ability to gather and analyze data using defined and differentiated processes Tact and sensitivity including but not limited to adhering to confidentiality obligations such as mandated reporting as part of child protection
• Ability to build strong and effective collegial relationships as part of an interdisciplinary team of educators and administrators
• Ability to build warm individual relationships with students.
• Ability to communicate and build relationships effectively and appropriately with diverse range of individuals including but not limited to current and prospective students and families colleagues and external partners.
• Effective self-management including but not limited to: Prioritizes time and taskseffectively; Builds relationships with others; Practices continual selfdevelopment; Demonstrates effective problem solving; Exercises complete ownership over tasks; Takes initiative; Navigates ambiguity with ease.
• Effective project management including but not limited to: Manages up; Proactively engages clients and consultants; Reflects on and incorporates feedback; Engages in thoughtful strategic and creative envisioning; Exercises complete ownership over projects; Delegates and holds project helpers accountable for results; Focuses on product and process.

Behavioral Characteristics

• Wonder care and efficacy
• Commitment authenticity and passion
• Critical thinking including communication analytical and strategic strengths. Constant learning including resilience and perseverance.
• Strong sense of personal responsibility including discipline self-accountability self-initiative
• Sensitivity to environment including humility empathy and kindness