Office Coordinator

Gordon Rees Scully Mansukhani a national law firm with offices in all 50 states has an immediate opening for an onsite Administrative Assistant in its downtown Phoenix AZ office. This is a full-time onsite position. The Administrative Assistant supports the Regional Office Administrator in addressing operational needs facilitates issue resolution and contributes to an efficient and well-functioning office environment.

This role is ideal for someone who is highly organized dependable proactive and thrives working independently takes ownership of responsibilities and is comfortable acting as the in-office point person for a remote team. You will manage administrative and operational tasks that support attorneys and remote staff in the Phoenix office.

The ideal candidate is detail-oriented professional tech-savvy and able to prioritize effectively.

Responsibilities:

• Open scan organize and distribute incoming mail.
• Coordinate outgoing mail certified mail and package shipments.
• Maintain organization and appearance of the office space.
• Serve as the onsite liaison for vendors building management and deliveries.
• Assist attorneys and remote staff with administrative requests.
• Manage electronic filing document organization and data entry.
• Reserve and set up conference rooms for meetings including assistance with technology for those participating virtually.
• Handle confidential information with professionalism and discretionMonitor office and breakroom supplies and place orders as needed.
• Support operational projects and process improvements as requested.
• Support security and emergency preparedness protocols.
• Perform other duties as assigned.

Qualifications:

• Four (4)-year college degree. A minimum of five (5) years of verified related work experience in a professional office. Comparable work experience may be substituted for educational requirements.
• Strong organizational skills are essential.
• Demonstration of good communication skills (written and verbal) and a command of the English language including proper use of spelling and grammar.
• Must have solid computer skills including experience with word processing spreadsheet database and presentation programs.
• Ability to juggle multiple projects and respond quickly to changing priorities.
• Ability to evaluate problems and formulate successful solutions in a timely manner.
• Ability to work independently as needed with little or no direction.

The firm offers a friendly business casual environment with competitive salary and a full benefits package including Medical Dental Vision 401K PTO Disability Parental Leave and Life Insurance.

For consideration please submit a cover letter and resume.

Gordon Rees Scully Mansukhani is an equal opportunity employer.

No recruiter emails or telephone calls.

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