Office Coordinator

Basic Job Functions:

• Perform general office administrative duties including answering phones processing paperwork preparing and sending packages ordering supplies and other similar duties.
• Ensure that transaction system functions are performed correctly efficiently and in a timely manner.
• Assist and coordinate with teammates to ensure scale related administrative requirements are complete accurate and timely.
• Transaction system functions (purchases transfers sales customer payments)
• Ensure that all functions are performed accurately efficiently timely and in accordance with legal requirements and Company policy.
• Regularly complete customer payments in accordance with terms.
• Assist in the training of new teammates and serve as a backup to the truck scale and cashier when necessary and during lunch breaks.
• Manage manual cash operations reconciliations petty cash and document scanning/retention.
• Assist with month-end close.
• Advanced procedures and responsibilities
• Ensure that Accounts Payable and Accounts Receivable listings are clean and up to date.
• Troubleshoot and correct transactions by editing tickets or creating adjustment tickets.
• Perform manual scale overrides void and reissue payments enter advances and perform other advanced functions when necessary.
• Any other duties as assigned by the Facility Manager.

Minimum Qualifications:

Two years experience with general office duties (i.e. phones customer service ordering
supplies)
Ability to work in a fast-paced non-stop environment while providing excellent customer service
and handling multiple projects
Excellent verbal and written communication organization and time management skills
Meet attendance schedule with dependability consistency and willing to work outside in all
weather conditions
High School diploma or GED required; some college preferred

Preferred Qualifications:

• Bi-lingual in English and Spanish preferred.