Maintenance Administrative Assistant Limelight Mammoth

Position Summary
The Maintenance Administrative Assistant provides day-to-day administrative and operational support to the hotel engineering team helping ensure work requests preventive maintenance records purchasing invoices and departmental communications are completed accurately and efficiently. The position serves as a key liaison between Engineering hotel departments guests vendors and external partners and may assist with basic maintenance-related tasks as needed. This position reports to the Director of Engineering.

The pay range for this position is $26.00 to $28.00 per hour; actual pay will be dependent on budget and experience.

Job Posting Deadline
Applications for this position will be accepted until September 13 2026.

Essential Job Functions/Key Job Responsibilities
    Answer and coordinate incoming calls service requests guest requests and maintenance-related communications ensuring requests are appropriately documented and routed
    Generate distribute track and close work orders from daily inspection sheets departmental requests and other maintenance activities
    Review daily work sheets and provide updates to department heads and management regarding outstanding work requests priorities and completion status
    Issue and track preventive maintenance work sheets and assist with maintaining accurate preventive maintenance records
    Maintain organized and accurate Engineering files records equipment documentation Standard Operating Procedures (SOPs) and maintenance-related information
    Process invoices purchase orders and departmental expenditures in accordance with established procedures and budget requirements
    Order maintenance materials supplies and equipment as directed and assist with monitoring departmental inventory and expenses
    Coordinate contractor and vendor communications including scheduling meetings service visits inspections and follow-up activities
    Assist the Engineering team with basic maintenance-related tasks and service calls when appropriate and within the scope of the position
    Coordinate with Guest Services Front Office Housekeeping Finance Operations and other departments to facilitate timely completion of maintenance requests and minimize disruption to hotel operations
    Communicate guest comments concerns and complaints related to maintenance to the appropriate Engineering leadership and assist with timely follow-up
    Other duties as assigned

Qualifications :

Education & Experience Requirements
    High School diploma or equivalent required
    Minimum 2 years of administrative hospitality facilities maintenance or related experience preferred

Knowledge Skills & Abilities
    Working knowledge of general hotel engineering maintenance facilities operations tools equipment and terminology
    Proficiency with Microsoft Office applications including Word Excel and PowerPoint
    Proficient verbal and written communication skills in English bilingual English/Spanish helpful
    Excellent customer service and interpersonal skills with the ability to interact professionally with guests employees vendors and contractors
    Strong organizational skills and exceptional attention to detail
    Ability to manage multiple administrative and operational responsibilities simultaneously while meeting deadlines
    Ability to accurately maintain records work orders invoices schedules and other departmental documentation
    Ability to communicate effectively and collaborate with cross-functional teams including Maintenance Finance Operations Guest Services Front Office and Housekeeping
    Ability to prioritize work requests and respond appropriately to changing operational needs
    Strong problem-solving and decision-making skills with the ability to address routine issues and escalate complex situations appropriately
    Ability to work independently with minimal supervision while maintaining effective communication with department leadership
    Ability to adapt quickly to changing priorities and work effectively in a fast-paced hotel environment
    Basic understanding of workplace safety practices OSHA requirements and appropriate procedures for working around maintenance tools equipment and facilities
 

Additional Information :

Work Environment & Physical Demands 
   Ability to reach crouch kneel stand or be on your feet kneel and bend for extended periods of time 
   Regularly work in adverse conditions and required to use protective equipment to prevent exposure to hazardous materials as well as an office environment and may be required to walk on slippery and uneven surfaces
   Must be able to frequently lift push or pull up to 50 lbs. individually or with assistance (weight limits can vary according to position but no more than 50)

Job Benefits
This position is classified as a regular part-time position eligible for the following benefits:
Enrollment dates differ across the various programs.  
   Paid Time Off Programs
   Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster

Remote Work :

No

Employment Type :

Part-time